Beware of scams. Taf4All only lists job offers published by third parties — we are not the source of these jobs and do not handle recruitment. Stay vigilant: never pay money to get a job or an interview, and be wary of any suspicious request.
*]:pointer-events-auto R6Vx5W_threadScrollVars scroll-mb-[calc(var(–scroll-root-safe-area-inset-bottom,0px)+var(–thread-response-height))] scroll-mt-[calc(var(–header-height)+min(200px,max(70px,20svh)))]” dir=”auto” data-turn-id=”request-6a6260e9-56a4-83ea-9b5a-b30275f24b5a-5″ data-turn-id-container=”request-6a6260e9-56a4-83ea-9b5a-b30275f24b5a-5″ data-testid=”conversation-turn-22″ data-turn=”assistant”> POSITION: NATIONAL ADMINISTRATIVE STAFF Location: Lusaka (with travel outside Lusaka) JOB IDENTIFICATION Purpose/Role of the Job The National Administrative Staff provides administrative, logistical and operational support to the implementation of the Enterprise Zambia Challenge Fund (EZCF) 2.0 Matching Grant Facility . The position supports the Team Leader and Operations Manager in the day-to-day coordination of project activities, ensuring efficient administration of Calls for Applications, expert deployments, stakeholder engagement, meetings, reporting processes, and project documentation. The position contributes to the smooth implementation of all five work packages: Pipeline development and expert pool recruitment. Preparation and management of Calls for Applications. Pre-award technical assistance. Pitch event facilitation and final selection support. Post-award strategic advisory and market support. The National Administrative Staff will work closely with the Team Leader, Operations Manager, expert team and consortium backstopping teams while ensuring compliance with GIZ administrative procedures, internal consortium requirements and donor regulations. Position Details Title of Assignment: National Administrative Staff Location of Assignment: Lusaka (with travel outside Lusaka) Department: Programmes Reports to: Team Lead Anticipated Start Date: 24 August 2026 SCOPE OF WORK Project Administration and Operational Coordination Support the day-to-day administrative management of the project office and project implementation activities. Provide administrative support to the Team Leader, Operations Manager and consortium partners. Coordinate calendars, meetings and appointments with GIZ, consortium partners, experts and external stakeholders. Maintain project correspondence, filing systems and document registers. Ensure proper electronic and physical filing of all project documentation in accordance with GIZ and Luvent quality management procedures. Support internal coordination across consortium partners to ensure timely implementation of activities and deliverables. Call for Application Administration Provide administrative support during the preparation and implementation of Calls for Applications. Assist in maintaining the digital application management platform and ensuring complete applicant records. Support the receipt, registration, tracking and filing of concept notes and full applications. Maintain application databases and document tracking tools. Assist in coordinating communications with applicants throughout the application process. Support preparation of application packages, evaluation documentation and meeting materials for evaluation committees and the Independent Investment Committee (IIC). Expert and Stakeholder Coordination Coordinate administrative arrangements for short-term experts, Independent Investment Committee members and other consultants engaged under the project. Assist with scheduling expert assignments, meetings, workshops and field missions. Maintain records of expert contracts, timesheets and deliverables. Coordinate communication between experts, consortium partners and GIZ where required. Support logistical arrangements for stakeholder consultations, interviews and technical meetings. Events, Workshops and Mission Logistics Support the organisation and coordination of outreach events, information sessions, workshops, trainings, pitch events and stakeholder meetings. Arrange venues, participant invitations, accommodation, local transport, catering and meeting materials. Prepare attendance sheets, agendas, logistical checklists and event documentation. Coordinate travel logistics for project staff, experts and participation in accordance with project procedures. Prepare minutes of meetings and maintain records of agreed actions. Financial and Contract Administration Support the administrative preparation of consultant contracts, amendments and supporting documentation. Assist with the verification and filing of invoices, receipts, timesheets and mission documentation. Monitor administrative documentation required for consultant payments. Support tracking of expert inputs and utilisation of working days. Assist the Operations Manager with maintaining project expenditure records and supporting documentation for financial reporting and audits. Documentation, Reporting and Knowledge Management Support preparation, formatting and quality control of reports, presentations and project deliverables. Compile supporting documentation required for GIZ reporting. Maintain project registers,
[Click the Apply button below to apply, and Create my CV to build a CV tailored to this offer, professionally]
Get seen by recruiters
Publish your CV on the Candidates page — the place recruiters browse directly to find profiles like yours.
See the Candidates pageYou are recruiting?
Find candidates on TAF4ALLStand out with a professional CV and a personalized cover letter generated by AI in 3 minutes.
For admin roles, showcase how you used les compétences demandées dans l'annonce to improve workflow efficiency at Prospero Limited. Even a small process fix proves your value—pair it with a concrete metric if possible.
Positioning — Your cover letter must answer one question: why YOU for THIS specific role right NOW? Avoid generic templates — one sentence on what you specifically bring beats three generic paragraphs.
Efficiency and discretion — Quantify your added value: correspondence handled weekly, operational budget managed, events organized. Discretion is proven by your references — ensure they're reachable and positive.
🎯 Make your application ATS-ready
ATS (Applicant Tracking Systems) are the software recruiters use to automatically filter CVs before any human reads them. Our CV builder is specifically designed to pass these filters — and it takes under 3 minutes.
Create my ATS CV →Taf4All only lists job offers published by third parties — we are not the source of these jobs and do not handle recruitment. Stay vigilant: never pay money to get a job or an interview, and be wary of any suspicious request.
]:pointer events auto R6Vx5W threadScrollVars scroll mb [calc(var(–scroll root safe area inset bottom,0px)+var(–thread response height))] scroll mt [calc(var(–header height)+min(200px,max(70px,20svh)))]” dir ”auto” data turn id ”request 6a6260e9 56a4 83ea 9b5a b30275f24b5a 5″ data turn id container ”request 6a6260e9 56
Administrative Assistant – Dairy Farm Localisation : Dairy Farm, Lusaka West, Zambia Type de contrat : Full time, On site Rattaché(e) à : Director Objectif du poste : Fournir un soutien administratif, financier et opérationnel à la ferme laitière afin d assurer le bon déroulement des opérations quotidiennes, la tenue p
Key Responsibilities Administrative coordination: Manage correspondence, route inquiries, coordinate appointments, maintain calendars, and arrange meetings, including room bookings, agendas, and minutes. Records and reporting: Maintain accurate physical and digital filing systems, update records and databases, compile
📋 Missions principales About the Role The Administrative Assistant This role offers extensive administrative support throughout the organization, encompassing the coordination of office operations, the maintenance of records and filing systems, the drafting of correspondence and reports, and the management of office s