FINANCE AND ADMINISTRATIVE Support Officer

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Description de l'offre

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BACKGROUND

TRAFFIC is the leading non-governmental organization working globally on trade in wild animals and plants in the context of both biodiversity conservation and sustainable development.

TRAFFIC International is a charity and limited company registered in the UK. TRAFFIC’s head office, based in Cambridge UK, provides worldwide leadership, coordination, cross-regional and corporate functions. TRAFFIC’s local engagement is managed through programme offices operating under the auspices of the UK charity, with staff based in a hub office and at other strategic locations where necessary. Programme offices operate within a geographic area of responsibility focused on one or multiple countries where TRAFFIC aims to help deliver priority programme outcomes. TRAFFIC works in strategic alliance with IUCN and WWF on wildlife trade issues.

JOB DESCRIPTION

CHARACTERISTIC DUTIES

This position is responsible for ensuring the consistent and efficient administration of projects for which TRAFFIC Central Africa has financial and reporting responsibilities. The Finance and Administrative Support Officer works closely with the Finance Officer, Project Managers and the Programme Office Director at TRAFFIC Central Office and throughout the TRAFFIC network. The successful candidate will provide Accounting and financial support for the implementation of the Central African Programme Office. The incumbent reports to the Finance Officer.

SPECIFIC DUTIES

• Provide day-to-day finance and accounting management including cash calls, invoicing, payments, banking, control of the use of petty cash, processing accruals and prepayments;

• Ensures the timely transfer of funds to and from Central Africa, the Global Office, and fund recipients by raising invoices and make payments following instruction from Project Administration Officer and the Programme Office Director,

• Develop and track all advance requests, claims and submit them to TRAFFIC’s Finance Officer for processing in SAGE.

• Processes Payment Vouchers and Journal Vouchers on time and in accordance with the Financial Procedures and Policy Manual.

• Supports the Programme Office Director on TRAFFIC HR matters including assisting with recruitment arrangements and reviews relevant information for staff remuneration.

• Support the processing of mission orders, travel authorizations for missions of staff members, partners and consultants, ensuring with the Project Manager that these missions are eligible and necessary funds are available before they are conducted;

• Analysis and reconciles project expenditures Vs budget accurately and on time.

• Files all Disbursement Vouchers/Journal Vouchers systematically no later than the following month, with all supporting documents.

• Coordinates with Project Managers, Finance and Logistics Assistant the process of procurement of CAF Programme Office and Project logistics including equipment materials, and service providers, to ensure that this is in compliance with IUCN Procurement policy and TRAFFIC FPPM

• Ensures that goods received are in compliance with the organization’s policies;

• Ensures invoices are appropriately coded for input and processing into SAGE and IUCN Accounts;

• Assist in the preparation of end-of-project audits by ensuring that all supporting documents are available and easily accessible.

• Manages incoming and outcoming calls and mails, receives and logs email before sending them to the destined offices;

• Organizes office meetings and meetings with partners, take minutes and distribute them to the parties concerned;

• Monitoring Co2 emissions and arranging carbon offset payments.

• Ensures project audits are carried out in line with donor requirements;

• Process expense claims, workshop financial reports, and associated expenses justifications and ensure the expenses are appropriately loaded into SAGE;

• Carry out any other task requested by his/her supervisor that is within his/her competence.

REQUIREMENTS

• A Degree qualification in Accounting or in a related field from a recognized tertiary institution;

• • At least three years of experience in the administrative and financial field, preferably in the implementation of development projects related to international cooperation.

• Proficient in the use of ERP accounting software or any prominent accounting software; Working knowledge of the USG procedures and compliance

• Proficient in using office applications (MS Word/Excel/PowerPoint) and other web-based management systems;

• Verbal and written fluency in English and French is essential. Fluency in English will be considered a major asset.

• Ability to work in an international, multicultural, and multidisciplinary team.

• Flexibility and occasional availability outside working hours due to the necessary coordination with teams based in other time zones.

• Possible availability to travel within the country, if necessary.

APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement     and pressing the « Apply » button.

[Click the Apply button below to see the contact details]