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Heading is recruiting a Project Administrator, to be based in Maputo, Mozambique. Duties Support project planning and maintain schedule tracking (milestones, delays, dependencies) Coordinate meetings, prepare minutes, and track actions Ensure clear and timely communication among all stakeholders Monitor progress and follow up on deliverables Maintain structured document control systems (versioning, distribution, archiving) Track submissions, approvals, and correspondence Ensure records are accurate and audit-ready Manage day-to-day operations of the site office Coordinate logistics, travel, and site access Maintain a professional, organized work environment Plan and manage VIP visits, site tours, and official engagements Prepare itineraries and briefing materials Ensure high standards of protocol, presentation, and confidentiality Assist with requisitions, purchase orders, and vendor coordination Track procurement activities and deliveries Support invoice verification and payment processes Maintain accurate financial records Support reporting on progress, schedule, and key metrics Ensure compliance with project procedures and policies Assist audits and project close-out documentation Requisites Degree/Diploma in Business, Project Management, Construction, or related field 3–5 years of project administration experience (construction preferred) Familiarity with document control systems and scheduling tools (e.g., MS Project, Primavera) Proficiency in MS Office and project systems (e.g., Procore, SAP, Aconex) Strong communication and coordination skills Excellent organization and attention to detail Ability to manage multiple priorities in a fast-paced environment Professionalism, discretion, and reliability Effective stakeholder communication Accurate document control and reporting Strong support to schedule tracking and delivery Efficient office and VIP coordination Notes Only shortlisted applicants will be
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🎯 Responsabilités The Project Administrator will oversee project documentation, coordinate team communications, and ensure all project milestones and deliverables are met within specified timelines. They will manage project budgets, track expenses, and maintain accurate records of financial transactions, while also li
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