Director of Administration and Human Resources

Director of Administration and Human Resources

We are seeking a strategic leader to oversee our Administration and Human Resources functions, ensuring operational excellence and fostering a productive workplace culture. In this pivotal role, you will manage a team of professionals responsible for recruitment, employee relations, benefits administration, payroll processing, compliance, and workplace policies. Your responsibilities will include developing and implementing HR strategies aligned with organizational goals, enhancing employee engagement initiatives, and maintaining compliance with labor laws and regulations. The ideal candidate will possess a proven track record in senior HR leadership, with expertise in talent acquisition, performance management, and organizational development. You should have strong interpersonal and communication skills, coupled with the ability to influence and drive change across the organization. A bachelor’s degree in Human Resources, Business Administration, or a related field is required, and a master’s degree or relevant certification (such as SHAM-SCP or PHR) is strongly preferred. Additionally, you will collaborate closely with senior leadership to shape workforce planning, succession planning, and diversity, equity, and inclusion (DEI) initiatives. Your role will involve overseeing administrative functions, including facilities management, office operations, and vendor relations, to ensure seamless day-to-day operations. The successful candidate will demonstrate a commitment to fostering a positive employee experience and driving continuous improvement in HR and administrative processes.

The Nile Basin Initiative (NBI) is a renowned intergovernmental organization dedicated to fostering collaborative water resource management across the Nile Basin’s 11 riparian countries. Its core mission involves promoting equitable utilization, sustainable development, and enhanced cooperation to ensure the region’s water security and socio-economic prosperity. The organization seeks highly motivated professionals with a strong academic background in water management, environmental science, or related fields, along with proven experience in project coordination, policy development, or stakeholder engagement. Candidates should exhibit exceptional analytical, communication, and leadership skills, demonstrated through prior roles in international development, governmental agencies, or non-profit organizations. Fluency in English is essential, while proficiency in Arabic or other Nile Basin languages is highly advantageous. The ideal candidate will thrive in a dynamic, multicultural environment, contributing to transformative initiatives that address pressing water challenges while advancing regional stability and resilience.

Entebbe, located on the northern shores of Lake Victoria in Uganda, serves as the country’s primary gateway for international air travel, hosting Entebbe International Airport. Known for its scenic beauty and strategic location, the city blends natural landscapes with urban development, offering a mix of cultural, historical, and recreational attractions. As a key administrative and economic hub, Entebbe plays a vital role in Uganda’s tourism, trade, and diplomatic activities, while maintaining a relaxed, lakeside lifestyle. The city’s proximity to Kampala, Uganda’s capital, further enhances its significance as a commercial and logistical center.

Entebbe is currently seeking a highly motivated and skilled individual to fill the role of Director of Administration and Human Resources. The ideal candidate will possess a minimum of [X years] of relevant experience in [field/industry], along with a proven track record in [specific skill or responsibility]. Proficiency in [specific software/tool] is required, and familiarity with [industry-specific knowledge] is strongly preferred. This position entails overseeing [key responsibility], ensuring compliance with [relevant standards or regulations], and collaborating with cross-functional teams to achieve [specific business objective]. The successful applicant will be responsible for [specific duty], maintaining [process or system], and contributing to the development of [team or organizational initiative]. Excellent communication skills, both written and verbal, are essential, as is the ability to thrive in a fast-paced environment. A commitment to continuous learning and innovation is also valued.

Delivers expert consulting and implementation services to clients, ensuring successful adoption and utilization of our solutions through tailored guidance and support. Requires a minimum of five years of relevant experience, proficiency in industry-specific methodologies, and strong interpersonal and communication skills to foster client relationships. Responsibilities include conducting needs assessments, designing customized solutions, providing hands-on training, and resolving technical challenges to drive measurable business outcomes.

Human Resources encompasses the strategic management of personnel, ensuring alignment with organizational goals, while Management oversees employee performance, fosters team productivity, and drives operational efficiency. Business Operations integrates processes and systems to optimize workflow, ensuring seamless coordination across departments. Additionally, administrative and office functions maintain organizational infrastructure, support daily activities, and uphold compliance with policies and procedures.

The Nile Basin Initiative (NBI) is currently seeking qualified candidates to join its team. We are seeking a qualified professional to fill the role of Administration & Human Resources Officer. This position requires a strategic and detail-oriented individual to oversee administrative operations and human resources functions. The ideal candidate will be responsible for managing personnel records, processing payroll, coordinating recruitment efforts, and ensuring compliance with employment regulations. Additionally, the role involves handling day-to-day office administration, improving HR policies, and fostering a positive workplace environment. Strong organizational, communication, and problem-solving skills are essential for success in this position.

The position is designated as NBI SEC/CSS/003/2026 within the Department of General Services, stationed at the NBI Secretariat in Entebbe, Uganda. The role reports directly to the Head of General Services and falls under the National Support employment category.

Role Summary

The ideal candidate will be responsible for managing the day-to-day administrative functions of the Secretariat and providing leadership to the administrative support team. Oversee and manage critical operational tasks, ensuring seamless execution to meet organizational objectives. Develop and implement strategic initiatives to enhance efficiency and productivity across departments. Lead cross-functional teams, fostering collaboration and alignment with company goals. Monitor performance metrics, identifying areas for improvement and implementing corrective actions. Maintain compliance with industry regulations and internal policies to mitigate risks. Serve as a key liaison between senior leadership and operational staff, facilitating clear communication and decision-making. Drive continuous improvement through data-driven insights and innovative solutions.

We seek a skilled professional to oversee and optimize all aspects of human resource management, ensuring alignment with organizational goals. The ideal candidate will execute strategic HR initiatives, including talent acquisition, employee development, performance management, and policy enforcement. Responsibilities encompass recruiting top-tier talent, fostering a positive workplace culture, administering compensation and benefits, and resolving employee relations issues. Proficiency in HR software, labor laws, and data-driven decision-making is essential, along with strong interpersonal and leadership abilities. A bachelor’s degree in human resources or a related field is required, and professional HR certification is preferred.

We seek an organized and detail-oriented professional to oversee administration and office operations, ensuring efficient workflows and seamless day-to-day functions. This role involves managing office supplies, coordinating facility maintenance, and implementing administrative policies to support operational excellence. Additionally, the position requires handling correspondence, scheduling appointments, and maintaining accurate records while collaborating with cross-functional teams to streamline processes. Strong organizational skills, proficiency in office software, and the ability to multitask in a fast-paced environment are essential for success in this position.

The Secretariat’s administrative functions are managed and overseen in their entirety. Responsibilities include managing records, fleet operations, and travel administration. Responsibilities include overseeing the operations and maintenance of office facilities, inventory management within stores, and warehouse administration to ensure efficient and organized functioning. Oversee the work of receptionists, office assistants, and drivers to ensure efficient daily operations. Maintain all office furniture, equipment, and facilities in optimal working condition, ensuring they remain functional and well-preserved at all times. Responsibilities include ensuring the proper upkeep and functionality of office equipment and electrical appliances. Inventory and asset management responsibilities include overseeing the tracking, maintenance, and accuracy of all company inventory and fixed assets, ensuring compliance with established policies and procedures. This role involves conducting regular audits to verify asset locations, conditions, and documentation while identifying discrepancies for timely resolution. Additionally, the position requires collaboration with procurement and finance teams to optimize stock levels, minimize waste, and support budgetary controls. Strong organizational skills and attention to detail are essential for maintaining precise records and facilitating efficient asset utilization across departments. Responsibilities include ensuring precise tracking and upkeep of inventory data for office supplies and stationery.

Responsibilities

Oversee the removal of outdated assets in compliance with established organizational protocols. Evaluate supply requisitions to oversee inventory levels and optimize stock availability. Engage in disposal committees and contribute to procurement-related initiatives. Our role encompasses the oversight and administration of an organization’s transportation fleet, ensuring optimal efficiency in vehicle utilization, maintenance scheduling, and route optimization to support operational objectives. This position requires expertise in fleet management systems, adherence to regulatory compliance, and the ability to coordinate logistics across multiple departments. Key responsibilities include monitoring vehicle performance, managing fuel consumption, overseeing driver compliance with safety protocols, and implementing cost-saving strategies. Candidates should possess strong analytical skills, proficiency in fleet management software, and a track record of improving fleet productivity while reducing operational expenses. Thoroughly evaluate and authorize transport requests to ensure compliance with established protocols and operational standards. Ensure timely scheduling and coordination of all vehicle servicing, repairs, and maintenance activities. Oversee the administration of service agreements and the coordination of maintenance timelines to ensure optimal operational efficiency. Coordinate annual vehicle insurance renewals while overseeing all communications with insurance providers to ensure seamless policy transitions and adherence to compliance standards. Guarantee that all vehicles consistently meet organizational operational and compliance standards. International staff support entails providing comprehensive assistance to employees working across global locations, ensuring seamless integration, productivity, and well-being in diverse cultural and operational environments. The role involves addressing logistical challenges, offering cultural orientation, facilitating communication between teams, and resolving any employment-related concerns that may arise during international assignments. Candidates must possess strong cross-cultural communication skills, adaptability to varying work norms, and expertise in international employment regulations to effectively support a globally distributed workforce. Responsibilities may include coordinating relocation services, managing expatriate benefits, and serving as a liaison between employees, HR, and local entities to foster a cohesive and compliant international work environment. Responsible for overseeing and managing general administrative functions within the organization to ensure efficient day-to-day operations. Duties include maintaining records, coordinating office activities, handling correspondence, and providing administrative support to various departments as needed. Requires proficiency in office software, strong organizational abilities, and meticulous attention to detail. Excellent communication skills are essential for interacting with staff, clients, and external stakeholders. Prior experience in an administrative role is preferred, along with the ability to multitask effectively in a fast-paced environment. Provide support in coordinating staff workshops and seminars to ensure smooth execution and participant engagement. Provide assistance with protocol and liaison coordination for official events. Maintain a clean, secure, and well-kept office environment at all times. Responsibilities include examining utility bills for accuracy and promptly processing payments through established financial procedures. Guarantee the provision of safe drinking water for all employees. Responsibilities include guiding, supporting, and fostering the professional growth of administrative team members to enhance their performance and capabilities. Conduct any additional tasks as directed by the Head of General Services.

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