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Automatically translated from French. View the original offer
Trainee in Fleet Management and Logistics
Responsibilities
Main responsibilities of the trainee
Main duties
Mission planning and organization (15%)
Under the supervision of the Fleet and Logistics Officer, the trainee will contribute to:
Assist in the development and updating of weekly and monthly mission planning.
Support the management of vehicle requests via the requisition system.
Participate in the preparation and archiving of mission orders.
Contribute to the coordination of transport needs of projects and programs.
Assist in the control of logbooks and compilation of tracking/GPS data.
Participate in the preparation of fleet utilization reports.
Fuel management and monitoring (20%)
Under the supervision of the Fleet and Logistics Officer, the trainee will contribute to:
Assist in monitoring the fuel supply of vehicles and motorcycles.
Support the collection of data necessary for monthly reconciliation of consumption.
Participate in updating the fuel consumption dashboard.
Contribute to the administrative monitoring of TOMs Cards and fuel vouchers.
Assist in the preparation of consumption reports.
Document management of vehicles and motorcycles (20%)
Under the supervision of the Fleet and Logistics Officer, the trainee will contribute to:
Participate in updating the register of administrative documents for vehicles.
Follow up on insurance deadlines, technical visits and temporary admissions.
Support the preparation of renewal files.
Contribute to the administrative follow-up of files with the freight forwarder.
Ensure the filing and archiving of physical and electronic documents.
Maintenance and preventive maintenance (15%)
Under the supervision of the Fleet and Logistics Officer, the trainee will contribute to:
Assist in the planning of preventive vehicle maintenance.
Participate in the monitoring of garage and service provider interventions.
Contribute to updating the history of mechanical interventions.
Support regular fleet inspections.
Participate in the administrative monitoring of repairs and maintenance work.
Fleet Asset Management (10%)
Under the supervision of the Fleet and Logistics Officer, the trainee will contribute to:
Participate in the commissioning activities of new vehicles and motorcycles.
Assist in the preparation of documentation related to the disposal or reform of assets.
Support updating the asset register.
Participate in physical inventories and asset verification exercises.
Performance monitoring and reporting (20%)
Under the supervision of the Fleet and Logistics Officer, the trainee will contribute to:
Collect and consolidate fleet usage data.
Participate in the preparation of monthly and quarterly reports.
Support monitoring of fleet performance indicators (KPIs).
Contribute to the identification and recovery of observed anomalies.
Candidate profile
Qualifications / skills / aptitudes / experience required
Education / Qualifications
The following are required through a combination of formal training, self-training, experiences, etc.
Academic training
Bachelor Degree (BAC)+3) in Logistics and Transportation Management, Business Administration or related field.
Knowledge and skills
Good communication and relational
Autonomous, organizational and planning skills
Ability to work well under pressure
Reading, writing and speaking skills in French, English is a plus
Other information
Experience
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