ADMINISTRATIVE SUPPORT GENERALIST

🛠️ Compétences requises

Role Overview Scale Army is looking for a reliable, detail-oriented Admin Support Generalist (Middle) to support our core operational systems across finance, HR, and internal administration. This role is execution-heavy , systems-based, and critical to keeping our internal data clean, reconciled, and usable across teams. You will not own strategy — you will own accuracy, consistency, and follow-through . If you enjoy working with structured systems, keeping records clean, and supporting finance and HR workflows without chaos, this role is for you. Core Responsibilities 1. System Feeding & Data Hygiene Perform daily data entry and updates across internal systems Maintain system accuracy, consistency, and completeness Identify and flag discrepancies, missing data, or misalignments Support ongoing system hygiene across tools and folders 2. Finance Operations Support (AP / AR Backup) Register and track invoices, payments, and receipts Support Accounts Payable / Accounts Receivable workflows (backup role) Assist with reconciliations between systems and source records Maintain organized documentation for finance review Tools exposure includes: QuickBooks (or similar accounting systems) Stripe (transactions, payouts, invoice references) 3. HRIS & Payroll Support Register and maintain employee and contractor records Support HRIS updates , onboarding/offboarding data, and changes Assist with payroll reconciliation and validation Ensure personnel data is accurate, up to date, and properly stored Tools exposure includes: Deel (contractor management, payroll support) 4. Administrative & Documentation Support Maintain folder structures, file naming conventions, and backups Ensure secure storage of operational and personnel documentation Support general administrative requests from Finance & Ops Follow SOPs and contribute to process consistency Required Skills & Experience Hard Skills 5+ years in administrative, operations, or systems-support roles Strong experience with data entry, reporting, and system operations Familiarity with finance-adjacent processes (AP/AR support, invoicing) Experience using ERP, accounting, or operational systems (e.g. SAP, QuickBooks, or similar) Solid Excel / Google Sheets skills (filters, formulas, reconciliation work) Comfort working with structured processes and documentation Soft Skills (Very Important at Scale Army) High attention to detail — accuracy matters more than speed Process-oriented mindset — follows rules, SOPs, and systems Low-ego executor — gets things done without unnecessary friction Reliability & consistency — trusted to handle operational basics correctly Clear communicator — flags issues early, doesn’t hide mistakes Calm under repetition — comfortable with recurring admin tasks Nice to Have (Not Required) Prior exposure to Deel, Stripe, or QuickBooks Experience supporting remote or distributed teams Background in inventory, operations, or logistics environments English proficiency sufficient for written system use and internal communication What This Role Is (and Is Not) ✅ This role is: Operational Systems-driven Execution-focused Essential to finance and HR workflows ❌ This role is NOT: Strategic leadership A people-manager role A finance owner or accountant A creative or ambiguous position Why Join Scale Army Work inside a high-performance, systems-first organization Clear expectations and low politics Stable, long-term role with real operational impact Exposure to modern tools and scalable operations No chaos. No fluff. Just execution. Application Process: To be considered for this role these steps need to be followed: Fill in the application form Record a video showcasing your skill sets Apply for th