Office Aide at Economic Community of West African States (ECOWAS)

Welcome to the Economic Community of West African States (ECOWAS). Established on May 28 1975 via the treaty of Lagos, ECOWAS is a 15-member regional group with a mandate of promoting economic integration in all fields of activity of the constituting countries.

📌 ### 📌 Member countries making up ECOWAS are Benin, Burkina Faso, Cape Verde, Cote d’ Ivoire, Th... Read more about this company Office Aide Job Type Full Time Qualification Secondary School (SSCE) Experience 2 years Location Abuja Job Field Administration / Secretarial   Role Overview Under the supervision of the direct line manager, the incumbent shall be responsible for the daily recording through SAP ECM Module, scanning, photocopying, and dispatching of correspondences coming into or emanating from the Directorate. S/he shall perform the daily update of the Directorate’s database and assist the Office Manager in the preparation of pre-meetings/workshops activities. Role & Responsibilities Record all incoming mail and outgoing mail. Dispatch documents and mail. Update the manual and electronic filing systems. Manage and prepare weekly monthly summary charts/reports of the staff attendance register. Print, photocopy, and arrange documents in the preparation of Workshops and Meetings. Update the Directorate’s staff leave roster. Record all incoming and outgoing electronic mail in the ECM. Perform any other duty as might be assigned by supervisor. Academic Qualification and Experience West African School Certificate or equivalent certificate. Two (2) years of demonstrated experience working in an office as an intern, entry level office worker or receptionist. practical experience completing simple highly routine clerical and office tasks requiring minimal judgment and limited knowledge of office procedures. Understanding of processes and procedures of relevance to assigned responsibilities. Ability to quickly assimilate and apply standard office routines and tasks to complete assigned tasks according to performance expectations. Age Limit : Be below 35 years old. This provision does not apply to internal candidates ECOWAS Key Competencies: Understands own role in the team, making every effort to contribute in a meaningful way. Adapts quickly to new ways of doing things. Ability to follow simple instructions and to consistently complete work in a timely manner. Ability to learn from others, on-the-job and independently by reading instructions, guidelines, and work manuals. Ability to motivate self along the organizational structure. Ability to interact with others in a candid, timely and straightforward manner. Ability to communicate general information in an accurate and customer-friendly way. Capable of dealing with difficult clients or situations in an effective manner, understanding own limitations and when to call for assistance. Ability to deal honestly with clients and avoid conflict of interest. Knowledge of ECOWAS diversity management and multiculturalism. Ability to interact with others in a manner that is adapted and that respects multicultural and diversity policies/expectations. Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Ability to ask questions to clarify multicultural and diversity expectations in the day-to-day execution of assigned tasks and learns from experiences. Clearly understands the goals and targets of assigned work. Knowledge of the mandate of the organization. Ability to understand, apply and explain ECOWAS procedures and work instructions. Ability to display values in the execution of assigned duties that reflect ECOWAS expectations. Keeps high quality records that are easy for others to understand. Knowledge of who to seek within ECOWAS for information important to the execution of assigned duties. Ability to write with correct grammar and spelling and draw reasonable conclusions from written instructions. Good written communication skills to understand correspondence/emails and reply accordingly. Ability to use technology as determined by assigned responsibilities and internal standards. Proficiency in information communication technologies (ICT). Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage. Approaches and carries out all duties in a thorough and organized manner. Ability to identify and appreciate the urgency and importance of different tasks. Knowledge of the need for quality record keeping in planning and implementation of assigned tasks. Ability to execute tasks in accordance with step-by-step instructions. Assessment method: Assessment of qualified candidates may include a written exercise and a competency-based interview. ECOWAS Work Environment: ECOWAS provides a work environment that reflects the values of gender equality, diversity, integrity and a healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore, we encourage women to apply for positions that suit their competencies. Individuals from minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are also highly encouraged to apply. Diversity, Equity and Inclusion is at the heart of ECOWAS’s workforce. Check how your CV aligns with this job Method of Application For Office Aide Interested and qualified candidates should send their filled job application form with three (3) professional references, resume (CV) and a cover letter to: b60officeaide@ecowas.int using the job title as the subject of the email. For Principal Programme Officer, Small Arms  Role Interested and qualified candidates should send their filled job application form with three (3) professional references, resume (CV) and a cover letter to: b60pposmallarms@ecowas.int using the job title as the subject of the email. For Protocol Assistant (GENERIC POOL) role Interested and qualified candidates should send their filled job application form with three (3) professional references, resume (CV) and a cover letter to: b60genptotocolassist@ecowas.int using the job title as the subject of the email. For Director, Humanitarian & Social Affairs Interested and qualified candidates should send their filled job application form with three (3) professional references, resume (CV) and a cover letter to: b60dirhumansocialaffairs@ecowas.int using the job title as the subject of the email. For Accountant – Regularization Interested and qualified candidates should send their filled job application form with three (3) professional references, resume (CV) and a cover letter to: b60accountregular@ecowas.int using the job title as the subject of the email. For Legal Drafting and International Negotiation Officer Interested and qualified candidates should send their filled job application form with three (3) professional references, resume (CV) and a cover letter to: b60legaldraftinternnegoti@ecowas.int using the job title as the subject of the email.. For Head of Division, Library and Documentation Interested and qualified candidates should send their filled job application form with three (3) professional references, resume (CV) and a cover letter to : b60librdocumentation@ecowas.int using the job title as the subject of the email For Registrar, Verbatim Report  Interested and qualified candidates should send their filled job application form with three (3) professional references, resume (CV) and a cover letter to : b60registerverbrepccj@ecowas.int using the job title as the subject of the email For Principal Officer, Multilateral Surveillance Interested and qualified candidates should send their Curriculum Vitae, Cover letter and Application form to: b60multilateralsurvei