Administration and Human Resources Assistant, Administration and Human Resources Assistant, Nairobi, Kenya

Administration and Human Resources Assistant, Administration and Human Resources Assistant, Nairobi, Kenya Organization: UNDP - United Nations Development Programme Country: Kenya City: Nairobi Office: UNDP Kenya General Description of assignment title: Administration and Human

Localisation

Resources Assistant Assignment country: Kenya Duty stations: Nairobi Work location: On UN premises Expected start date: 07/01/2026 Duration: 6 months(with possibility of extension)Long-term benefits and allowances Sustainable Development Goal: 8. Decent work and economic growth Host entity: UNDP Modality: Onsite Type: National Volunteer category: Community UCoS from Apr2026 Work schedule: Full-time Number of Assignments: 1 Details Mission and objectives: UNDP works in 170 countries and territories to eradicate poverty while protecting the planet. We help countries develop

strong policies, skills, partnerships and institutions so they can sustain their progress The primary and overarching objective of United Nations Development Programme in Kenya is the eradication of poverty in the context of sustainable development, including the pursuit of the Sustainable Development Goals, and promotion of United Nations fundamental principles. A core dimension to the work of UNDP in Kenya is on Democratic Governance given the national focus on governance reforms. UNDP supports the country's efforts towards achieving the Vision 2030 Political Pillar, which envisions a democratic system that is issue-based, people-centered, results oriented and accountable to the public. This Political Pillar gears to transform the country's political governance across five strategic areas; The Rule of Law, Electoral and Political Processes, Democracy and Public Service Delivery, Transparency and Accountability, Security Peace Building and Conflict Management. These strategic areas are anchored in the Constitution, promulgated in August 2010 marking a major milestone in the democratic journey of Kenya and set a new threshold in terms of people-centred development. Context: NextGen.Ke is a large and fast-moving programme that recruits, onboards, and manages a substantial number of people in a short space of time, from graduate interns to the volunteers and staff of the Project Management Unit itself. Orderly human resources support is essential to ensure that recruitment is fair and well documented, that contracts and records are accurate, and that new personnel are onboarded quickly and consistently. The programme therefore requires a dedicated Admin and HR Assistant, engaged as a Community UN Volunteer, to support these functions under the Admin Associate, helping the Project Management Unit remain properly staffed and supported throughout delivery. The objective of the Admin and HR Assistant is to provide reliable administrative and coordination support across the programme's human resources functions, with particular attention to recruitment, onboarding, record keeping, and personnel administration, so that the programme is staffed and supported smoothly throughout its delivery. Task description: Under the direct supervision of the NextGEN Project Manager,

Responsabilités

the UN volunteer will undertake the following duties: Recruitment Support: Assist with the practical steps of recruitment, including the preparation and posting of vacancies, longlisting, scheduling of interviews, and communication with candidates. Onboarding: Coordinate the onboarding of new interns, volunteers, and staff, including the preparation of induction materials and the collection of required documentation. Records Management: Maintain accurate, confidential, and well-ordered personnel records, contracts, and leave and attendance

Formation / Diplômes

information. Contract Administration: Support the preparation, tracking, and renewal of contracts and volunteer agreements, flagging upcoming expiries in good time. Compliance and Inclusion: Help ensure that recruitment and personnel processes are transparent, merit-based, and consistent with the programme's fifty-fifty gender balance and inclusion commitments. Coordination Support: Provide general administrative support to the Admin Associate, including the preparation of simple reports, trackers, and correspondence. Expected Deliverables Recruitment Trackers: Up-to-date recruitment and onboarding trackers covering all active processes. Personnel Records: A complete, accurate, and confidential set of personnel records, contracts, and volunteer agreements. Onboarding Pack: A consistent induction and onboarding pack used for new interns, volunteers, and staff. Periodic HR Reports: Regular and accurate summaries of recruitment status, contract expiries, and leave and attendance for

Expérience

the Admin Associate. Eligibility criteria Age: 18 - 80 Required experience: No experience required Nationality: Candidate must be a national, legal resident

or hold refugee status in the country of assignment. Assignment requirements Relevant experience: No experience required Languages: English, Level: Fluent, Required Required education level: Secondary education Competencies and values: Accountability Adaptability and flexibility Creativity Judgement and decision-making Planning and organising Professionalism Self-management Skills and experience: Practical experience in human resources, administration, or coordination, whether through prior internship, attachment, or volunteer experience, is desirable. Technical Skills: Competence with standard office software, comfort in maintaining databases and trackers, and strong written and spoken communication skills. Soft Skills: Discretion and confidentiality in handling personal information, strong organizational skills, attention to detail, and a service-oriented, collaborative manner. Commitment to the values and ethos of United Nations Volunteer (UNV) service, with engagement under the Community UN Volunteer modality, and willingness to work on-site in Nairobi for the duration of the assignment. Area(s) of expertise: Administr

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