Zambia Transport & Fleet Operations Coordinator? (Fixed-Term)

Zambia Transport & Fleet Operations Coordinator? (Fixed-Term)
About One Acre Fund
Founded in 2006, One Acre Fund equips 5.5 million smallholder farmers to make their farms more productive. Across nine countries that together are home to two-thirds of Africa's farmers, we provide high-quality farm supplies, tree seedlings, accessible credit, modern agronomic training, and a wide range of other agricultural services. On average, this model enables any farmer to increase their income and assets on supported land by more than 35 percent, while permanently improving their resilience. This is all made possible by our team of 9,000+ full-time staff, drawn from diverse backgrounds and professions.To learn more, please see our Why Work Here blog post.
The Transport & Fleet Operations Coordinator is responsible for the effective planning, coordination, and oversight of organizational transport operations across Central, Southern, and Copperbelt Provinces. The role ensures efficient vehicle utilization, fuel control, maintenance compliance, and driver performance, while supporting departmental planning and reporting.
Responsibilities
Transport Planning & Weekly Bookings
Coordinate and manage weekly transport bookings and consolidate staff vehicle requests to support field and office operations.
Assign vehicles and drivers based on availability, operational priorities, and cost efficiency.
Engage with stakeholders, including Tech, to create a seamless and efficient booking form
Fuel Management & GPS Monitoring
Monitor and analyze fuel consumption trends to support cost control and efficiency.
Track fuel usage and costs for all vehicles and produce monthly fuel consumption reports.
Manage GPS data for vehicles and motorbikes and monitor utilization, movement, and compliance with transport policies.
Identify irregularities in fuel or vehicle usage and recommend corrective actions to management.
Vehicle & Motorbike Maintenance & Service
Ensure all vehicles and motorbikes undergo scheduled servicing and maintenance in accordance with organizational standards.
Coordinate maintenance planning to minimize operational disruptions.
Manage relationships with approved garages, mechanics, and service providers.
Verify completed maintenance work and support processing of vendor payments in line with finance procedures.
Track and ensure timely payment of statutory obligations, including road tax, insurance, and fitness, ensuring full compliance at all times.
Team Management & Department Performance Support
Supervise and support a team of four (4) drivers through regular check-ins, performance monitoring, and reviews.
Ensure drivers comply with organizational transport policies, safety standards, and codes of conduct.
Support your Manager in setting departmental objectives and key results (OKRs).
Career Growth and Development
We have a strong culture of constant learning and we invest in developing our people. You’ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You’ll have the opportunity to shape a growing organization and build a rewarding long-term career.

📌 ### 📌 Across all roles, these are the general qualifications we look for . For this role specifically, you will have

Bachelor’s degree in Transport & Logistics Management, Business Administration, Operations Management, or a related field.

### 📌 ### 📌 Minimum of 3 years of experience in transport, fleet, or logistics coordination

### 📌 ### 📌 Demonstrated experience managing vehicle fleets, fuel control, and maintenance systems.

### 📌 ### 📌 Proven experience supervising drivers or transport staff.

### 📌 ### 📌 Strong planning, coordination, and organizational skills

High attention to detail and strong record-keeping ability

/>Ability to analyze fuel and fleet data and prepare clear reports
Strong understanding of compliance, audits, and internal controls

📌 ### 📌 Good communication and people-management skills-

Proficiency in Microsoft Excel and basic reporting tools

/>Familiarity with GPS tracking systems and fleet management tools is an advantage
Preferred Start Date
As soon as possible
Health insurance, paid time off
Contract Duration
This role is only open to citizens or permanent residents of Zambia.
Application Deadline
- May 2026. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.

One Acre Fund never asks candidates to pay any money or pay for tests at any stage of the interview process. Official One Acre Fund emails will always arrive from an @ oneacrefund.org address. Please report any suspicious communication here (globalhotline@oneacrefund.org), but do not send applications or application materials to this email address.
Diversity, Equity, Inclusion (DEI), and anti-racism are deeply connected to our organization’s mission and purpose. One Acre Fund aspires to build a culture where all staff feel consistently valued, represented, and connected – so that our team can thrive as professionals, and achieve exceptional impact for the farmers we serve.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression. We are proud to be an equal opportunity workplace.
Apply here: https://grnh.se/vz93kbj41us
Logistics/Procurement

📌 ### 📌 Years of experience

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