Administrative Analyst WA Lever 3 - Climate Action - Dakar, Senegal

Administrative Analyst WA Lever 3 - Climate Action - Dakar, Senegal | Alliance Bioversity & CIAT

Administrative Analyst WA Lever 3 - Climate Action - Dakar, Senegal

Alliance Bioversity & CIAT Dakar Junior level Speaks English

Apply

Summary by Impactpool

The Administrative Analyst for Climate Action will support the Climate Action team in West and Central Africa with various administrative and logistical tasks. This role involves processing travel requests, organizing events, and ensuring compliance with donor rules. The candidate will act as a focal point for urgent administrative matters and will collaborate with team leaders to enhance response times. A strong background in business administration or finance, along with excellent English skills and interpersonal abilities, is essential for success in this position.

Candidate Requirements:

About the position

Support and collaborate Climate Action support team from the West and Central Africa region, with all administrative and logistics matters of the Climate Action lever in cooperation with the center’s supporting offices.

Key Responsibilities

Be the administrative analyst focal point for urgent matters in West and Central Africa, supporting the team leaders located in the region, facilitating and reducing response time for administrative functions.

Provide support and carry out administrative and logistical procedures for the projects units that manage funds through the Alliance Bioversity CIAT.

Process all travel requests, ticket flight options, ticket requests, monitoring of the trip (departures/arrivals on time, advance travel processing, insurance, visas, requirements and attention for urgent cases mostly West and Central Africa requests), legalization and reimbursement of expenses.

Provide guidance and assistance for the coordination and organization of events, including several high-profile international conferences in collaboration with partners and / or donors in West and Central Africa.

Support key event tasks in West and Central Africa such as planning and execution of logistical support for all meetings, workshops and conferences related to the lever, both internal and external support and collaborate with the lever teams in the design of workshops and meetings at national and international level.

Execute the process of reimbursement of expenses through organization of invoices, payment authorizations and collection accounts that are generated for the different workshops and meetings.

Execute all procurement requests (office supplies, material for events, business cards, etc.) related workshops and meetings mostly in West and Central Africa region.

Support monthly meetings of the lever teams.

Ensure that donor rules regarding the use of funds for services, trips, events, and consultancies are enforced (Collection and correct registration in Share Point of required documentation).

Requirements

Qualifications and requirements

Professional in Business Administration, Finance, or related fields.

Minimum two (2) years of work experience in similar positions

Intermedium – Advanced level of English (Oral, Writing and Comprehension skills)

Competences

Proven ability to integrate, inspire and develop multidisciplinary teams and manage talent, with a strong commitment to promoting diversity, knowledge sharing, and staff development.

Demonstrated ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders, and excellent interpersonal skills.

Ability to provide a high level of service under pressure.

Benefits

Terms of employment

This is a national recruited position placed at a BG06 , in a scale of 14 levels, with level 14 being the highest.

This is a Senegal national search and will be managed through a fixed term contract of a one (1) year period, subject to a probation period according to the local legislation and is renewable depending on performance and availability of resources. The Alliance Bioversity-CIAT offers a multicultural, collegial research environment with competitive salaries and excellent benefits. We are an equal opportunity employer, and strive for gender, diversity, and inclusion in our staff, without regard to race, color, religion, gender, gender identity, , national origin, ethnicity, age, disability, marital status, or any other characteristic.

Applications

All correspondence should be addressed to the following email: f.pena @cgiar.org [PFA(BC1] and should clearly indicate:

“Application: Administrative Analyst WCA – Climate Action” .

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Summary by Impactpool

The Administrative Analyst for Climate Action will support the Climate Action team in West and Central Africa with various administrative and logistical tasks. This role involves processing travel requests, organizing events, and ensuring compliance with donor rules. The candidate will act as a focal point for urgent administrative matters and will collaborate with team leaders to enhance response times. A strong background in business administration or finance, along with excellent English skills and interpersonal abilities, is essential for success in this position.

Candidate Requirements:

Fellowship

Master the recruitment process of the impact sector!

Become a fellow and gain access to Impactpool's premium material that will boost your career in the impact sector

Explore fellowship

Show Alliance Bioversity & CIAT that you are interested in them

Recruiters from the organization will be able to view your profile,

[Click the Apply button below to see the contact details]