Executive Administrator

About Us

Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.

Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you.

Job Description

Purpose

To assist in the smooth running of the Group Country Manager (GCM) Office by providing secretarial and administrative support.

Principle Responsibilities/Key Results Area

Personal Assistant

  Organisation of the daily schedule for the GCM to ensure the most effective use of time. Ensure all internal and external meeting requirements are met.   Sort, prioritise and where possible delegate and distribute GCM incoming mail in a timely manner, ensuring that urgent matters are dealt with in his/her absence. To redirect misdirected email and queries.   Book and co-ordinate travel arrangements within tight deadlines for the GCM. Compile itineraries and liaise with regional offices to ensure business trips run smoothly.   To answer incoming telephone calls for the GCM assisting with caller enquiries where possible. To take clear and concise messages and pass on to the relevant parties in a timely manner.   Prepare correspondence, documents and presentation materials. Drafting of correspondence if necessary, and ensuring response is sent in a timely manner.   If required, translate letters or any other documents received by GCM Manager from clients or other stakeholders.   Provide documents and files to the GCM in preparation for meetings.   To ensure the smooth circulation of all internal communications.   To provide a comprehensive secretarial service to the GCM through the typing of letters, memos, reports and presentations which require a professional end product at all times.   Handling of expense claims for GCM   Set up and ensure regular Direct Report meetings   Liaison with Leadership and International staff on a regular basis and extensive liaison with other departments within Visa   Provide assistance to the GCM with private and confidential, and personal arrangements, if required   Input client

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