Finance & Administration Officer | Job in Rwanda

Finance & Administration Officer Job Description: Finance & Administration Officer Location: Kigali-Rwanda Reports to: Country Director Employment Type: Part-Time Position Overview The Moyo Center is seeking a highly organized and detail-oriented Finance & Administration Officer. This dual-function role is critical to our success, ensuring that our office runs smoothly while maintaining rigorous oversight of our financial health. The ideal candidate is an administrative expert with a strong background in accounting, capable of managing complex budgets and streamlining office workflows. Key Responsibilities 1. Financial Management & Accounting Bookkeeping: Maintain accurate financial records, including accounts payable/receivable and general ledger entries using Quickbooks Online. Budgeting: Assist in the preparation of annual budgets and provide monthly variance reports to leadership. Financial Reporting: Prepare monthly, quarterly and annual financial statements in compliance with international accounting standards. Donor Reporting & Funds Requests: Prepare timely and accurate financial reports to donors and donor funds payment requests Audit & Compliance: Coordinate annual audits and ensure all tax filings and statutory requirements are met. Payroll: Manage monthly payroll processing, including benefits administration and tax withholdings. 2. Office Operations & Administration Workflow Management: Oversee daily office operations to ensure a productive work environment. Vendor Management: Negotiate contracts and manage relationships with service providers (IT, utilities, insurance, etc.), prepare payment vouchers and process payments Human Resources Support: Maintain personnel files, oversee onboarding for new hires, and manage internal leave tracking. Policy Development: Maintain administrative and financial Standard Operating Procedures (SOPs). Program/event logistics : Support the program with the logistics of training, events and awareness raising campaigns. Required Qualifications & Skills Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Experience: 3–5 years of experience in office management with a heavy emphasis on finance or formal accounting. Technical Proficiency: Advanced skills in accounting software (e.g., QuickBooks, Xero, or Sage) and Microsoft Excel. Analytical Mindset: Ability to interpret financial data and provide actionable insights for the Center. Communication: Strong verbal and written communication skills for reporting to stakeholders. AI Literacy: Proficiency in using AI tools (such as ChatGPT, Gemini, or specialized financial AI). Preferred Attributes Experience working in the non-profit or community center sector. A "no task is too small" attitude with a high degree of integrity.

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