Terms Of Reference (TOR): Accountant

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Terms Of Reference (TOR): Accountant

JOB SUMMARY

GHS

Education Bachelor̵... Experience 3 years Job Expires May 22, 2026 Contact

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Company Profile

VIS is an Italian NGO formally recognized by the Ghanaian government since 2015 (the NGO was certified to commence business on 03 June 2016, under the Registrar General’s department of the Republic of Ghana with the registration n. CG [Click the Apply button below to see the contact details] ). VIS’s vision conceives a world where every person can fully enjoy his/her rights and participate with dignity and actively in the life of the community favoring his/her development. VIS’s mission is to promote the development and strengthen each person’s capabilities – as individual and as member of a community – with particular attention to the most disadvantaged and vulnerable young people, providing them with education, training and employment opportunities as well as tools for the promotion and protection of their rights. 

Job Description

Duty Station: Aveyime-Battor, North Tongu District, Volta Region

Starting: June 2026

Contract duration: 6 months, with the possibility of extension up to a maximum of 26 months in total

Referee: VIS GHANA Project Manager - ROOTS Action

Context and Project Description

VIS has been active in Ghana since 2015, mainly in the areas of vocational training, migration, organic farming, and education. The priority objective of VIS in Ghana is to respond to the needs of the most vulnerable segment of the population, focusing mainly on youth and providing vocational training and job placement services. Regarding the main geographical areas of intervention in the country, the NGO's commitment is highlighted: in Accra (Greater Accra Region) and in the Bono, Bono East, Western, Northern regions.

Within the project “Strengthening agri-food ecosystems in Ghana in partnership with the Italian private sector” (hereinafter AREA Africa Ghana), the specific objective is to develop and strengthen agri-food value chains, agricultural and civil infrastructure, as well as the capacities of institutions and local communities in Ghana. CIHEAM Bari is the implementing agency and is responsible for socio-community actions in the rural area of Aveyime-Battor, in the North Tongu District, Volta Region.

Within this framework, the action titled “ROOTS – Opportunities to strengthen local agri-food value chains, agroecology, and school farming in the Volta Region, Ghana” was proposed by VIS and selected by CIHEAM Bari following a public call for expressions of interest.

The action aims to strengthen local agri-food systems by promoting sustainable value chains, improving educational and agricultural infrastructure, and enhancing the capacities of institutions and communities. Through an integrated approach targeting schools, agri-food MSMEs, and value chain actors, the project supports socio-economic development by combining practical education (e.g. school farming and school feeding), infrastructure improvements, and inclusive capacity-building initiatives. It also fosters the growth and market integration of agri-food enterprises - particularly those led by women and youth - while reinforcing the sustainability and resilience of key value chains through participatory and agro-ecological approaches. Overall, the initiative contributes to improved food security, climate resilience, and inclusive rural development.

Goals and objectives

The Accountant will ensure effective financial management, administrative coordination, and compliance in the implementation of activities. S/he will support the planning, execution, and monitoring of financial and administrative processes, ensuring alignment with organizational policies, donor requirements, and national regulations. The role will contribute to the efficient use of resources, transparency, and accountability, while supporting budgeting, financial reporting, procurement, and logistics.

Activities to be carried out:

Under the direct supervision of the Project Manager, the Accountant will be in charge of the following tasks:

Accounting and Bookkeeping

Oversee accounting processes, including expenditure tracking and proper record-keeping.

Record all financial transactions (payments, receipts, journal entries) in a timely and accurate manner

Ensure proper filing and organization of all supporting financial documentation (invoices, receipts, vouchers).

Perform regular bank, cash, and ledger reconciliations to ensure accuracy and completeness of accounts.

Financial Management

Monitor the project budget, ensuring proper allocation of resources and compliance with approved financial plans.

Prepare regular financial and administrative reports according to internal and donor requirements.

Payroll and Contracts Management

Manage staff payroll and related administrative obligations, ensuring accuracy and timeliness.

Administer staff contracts, including preparation, renewals, and updates in line with organizational policies.

Procurement and Logistics

Support procurement processes and purchases for the organization, ensuring transparency, cost-efficiency, and compliance with procedures.

Coordinate staff travel and accommodation arrangements, ensuring smooth logistical support for project activities.

Audit and Compliance

Ensure readiness for internal and external audits by maintaining complete and accurate financial documentation.

Guarantee compliance with donor regulations and organizational administrative and financial procedures.

Administrative Support and Coordination

Provide administrative support to the Project Manager and collaborate closely to ensure effective project implementation.

Manage internal and external communications, including official correspondence and email management.

 

Required Skills or Experience

Bachelor’s degree in Business studies, Finance, Commerce, Administration or a related field;

Advanced degree (Master’s or equivalent) in a related field is an asset;

Expertise:

Minimum 3 years of professional experience in an accounting or administration position (former collaboration with NGO is an asset);

Strong knowledge of financial management, accounting principles, and budgeting in line with NGO and donor regulations;

Well-versed with administration and financial information systems and Microsoft products;

Familiarity with procurement procedures, logistics management, and administrative processes;

Understanding of donor compliance requirements and financial guidelines;

Personal requirements:

Fluency in English (written and oral) is required;

Excellent communication abilities;

Ensure timely completion of tasks;

Responsibility and confidentiality

Excellent organization and time management;

Professionalism and problem-solving skills;

Ability to work as part as a team.

[Click the Apply button below to see the contact details]