Administration Officer

Introduction The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organisation with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organisation. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency. Background A country of around 230M inhabitants, with over 129 million currently living in poverty, Nigeria faces one of the world's most complex humanitarian crises in the world. The fifteen-year conflict in the Borno, Adamawa, and Yobe (BAY) states, driven primarily by the Boko Haram insurgency and its splinter groups (ISWAP and JAS), has resulted in widespread displacement, violations of international humanitarian and human rights laws, and acute protection needs. More than 2.3 million people remain internally displaced in the northeast, while in the Northwest region an additional 1.3M people have been forcibly displaced due to banditry, kidnapping, and herders -farmers conflict. Northern Nigeria is heavily impacted by climate change, including lengthening lean seasons and erratic rainy seasons and droughts, resulting in food production shortfalls and more population displacements. Severe acute malnutrition is affecting a world-high total of 1.8 million children across BAY and northwestern states. In 2026 Nigeria’s humanitarian system will be transitioning from UN-led toward nationally owned coordination, with some lack of clarity regarding concrete mechanisms to be it in place and amid a funding crisis. DRC has been operating in Nigeria since 2016. The Country Office is in Abuja and has 2 area offices in Maiduguri and Sokoto with sub offices in Gusau, Bama and Banki and a mobile team in Katsina. DRC Nigeria's multi-sectoral response addresses core Strategic Priority Interventions: Hard-to-Reach populations, Economic Recovery, Protection, and increasingly climate resilience. The operation focuses on both emergency response and solutions programming with expanding partnerships with local actors. Purpose: Overall purpose of the role: The Administration Officer supports the Country Office. Oversee all aspects of administrative support at the DRC office, ensuring efficient operations and procedures. Implementation of administrative policies at the office. Develop systems that contribute to improving the efficiency and cost-effectiveness of the administrative operations. This role has a country focus and ensures compliance with DRC procedures and guidelines within the country.

Responsabilités

Under the supervision of the Human Resources and Administration Team Leader, the holder of this position shall perform the following duties: Responsibilities: Facilities/Office Management: Ensure all office facilities are appropriate, safe and functioning (i.e. security system, health and safety, communications, etc.) Oversee all aspects of office maintenance in liaison with supply chain and responsible for general office cleanliness. In liaison with the safety team, ensure safety of the office. Responsible for timely renewal of the Organization’s MOU, liaising with the Risk and Compliance Specialist Maintain, update and coordinate the renewal of leases for office premises, guesthouse(s) and expatriate housing. Act as the focal point for liaison with landlords. Coordinate handover of leased properties and ensure security deposits are refunded on timely basis. In liaison with Supply Chain, you are responsible for repairs and maintenance of facilities in compliance with DRC standards and procedures. Maintain an inventory list on the office keys distribution and update this monthly. Manage all conference hall bookings, provide support to the organization of in-house training and meetings and ensure the venue is in order, stationery available, food and refreshments are provided as and when required. Oversee consumable and stationary stores management, restocking office consumables and supplies, monitoring consumption and stocks and reviewing stock reconciliations as required. Ensure that the stores are in good condition to maintain supplies. Responsible for raising all Purchase Requisitions for office and guesthouses supplies, maintenance, follow up on validity of frameworks and renewals timely. Timely payment of all utility, maintenance bills, all administrative expenses as may arise. etc. Guesthouse(s) management : Responsible for safe and functional guesthouses. Oversee the general standards of living and cleanliness of the guesthouses and expat staff houses. Maintain guesthouses stocks and supplies and monitor their utilization. Ensure the Guesthouse Handbook is updated on a regular basis, and available at the guesthouse. Act as the focal point for guesthouses and expatriate houses, liaise with property landlords on any matters arising.

Job Details

• Country : Nigeria

• Contract Type : CDI

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