Bid Support Coordinator, South Africa

Position details Vacancy id: VAC-54751 Job title: VAC-54751 Bid Support Coordinator Location: Cape Town Apply by: 19-May-2026 Start date: 16-Jun-2026 Duration: Number of vacancies: 1 Qualification: Bachelor's degree in Business Administration, International Development, Communications, or a closely related field ( essential). Sector experience: Minimum of 2 to 3 year/s of demonstrable relevant Experience in a coordination, administrative, or business development support role, including: At least 1 year working in or with the international development or humanitarian services sector. ( essential). Geographical experience: Minimum of 2 to 3 year/s of experience in any country ( essential). Languages: Fluent in English ( essential). Job description CTG overview CTG was established in 2006, almost 20 years ago, in Afghanistan. We currently operate in 35 countries and have approximately 11,500 staff members committed to good! But do you know who we are? And what do we do? We provide tailored Human Resources and Staffing Solutions that support critical global initiatives across Humanitarian and Development sectors, and are now strategically foraying into new industries, including Construction, Energy, and IT, with a focus on high-risk regions. Here's a list of services we offer: Staffing solutions and HR management services Monitoring and evaluation Fleet management and logistics Facilities management Sustainability and Communications Advisory Election monitoring and observation IT professional services Medical assistance . Overview of position The Bid Support Coordinator plays a central role in strengthening CTG's commercial pipeline by ensuring bid submissions are well-coordinated, research-informed, and delivered on time. Based in Cape Town, this role bridges internal teams, subcontractors and consultants, and the wider business development function — tracking opportunities, gathering inputs, managing stakeholder engagement, and developing selected sections of proposals as needed to support competitive proposal submissions. The role combines operational coordination with qualitative input development, and is suited to a highly organised, deadline-driven individual who thrives in a fast-paced procurement environment. Success in this role is measured by improved bid clarity, compliance scores and contribution to higher bid win rates. stakeholder engagement, and developing selected sections of proposals as needed to support competitive proposal submissions. The role combines operational coordination with qualitative input development, and is suited to a highly organised, deadline-driven individual who thrives in a fast-paced procurement environment. Success in this role is measured by improved bid clarity, compliance scores abd contributrion to higher bid win rates. Role objectives Support the Bid Manager and Business Development Manager in the coordination of bid submissions from initiation to submission, tracking deadlines and ensuring all required inputs are received on time from internal teams, subcontractors, and partner organisations. Manage stakeholder inputs across subcontractors, in-country teams, technical leads, and other departments, chasing inputs proactively and escalating delays to the Bid Manager where necessary. Conduct portal scans of supplier and client portals (e.g. Devex, UNGM, GIZ Vergabemarktplatz, IADB and others) to identify new opportunities, monitor active tenders, and ensure the Business Development Manager is informed of potentially interesting opportunities for CTG. Support lead capture activities, logging new opportunities in the CRM, maintaining accurate records of tender status, outcome, and lessons learned. Carry out competitor research and market intelligence to inform bid strategy decisions. Provide recruitment support for bids requiring named personnel, including drafting vacancy adverts, coordinating CV collection with the HR team, developing candidate shortlists for the Business Development Manager, communicating with candidates and supporting the interview process as needed. Assist in the preparation and formatting of bid documents, compliance matrices, and submission checklists to ensure proposals meet client requirements and are submitted on time. Support the BD Manager with administrative and coordination tasks including scheduling meetings, preparing agendas, and maintaining shared bid files and document libraries. Work closely with bid managers and technical leads to ensure edits strengthen, rather than alter, the intended messaging and strategy Project reporting This role reports to the Business Development Manager. Key competencies Key competencies: Coordination and stakeholder management: Keeps oversight of multiple requests for information simultaneously, chasing inputs from subcontractors and internal teams without losing track of deadlines or dependencies. Research and intelligence: Proactively scans portals, tracks competitors, and synthesises market information to help CTG identify and respond to the right opportunities. Detail orientation: Methodical and accurate in maintaining trackers, pipeline records, and bid files, even under time pressure. Commercial awareness: Understands the procurement environment well enough to prioritise opportunities, flag risks, and support a competitive bid response. Deadline discipline: Prioritises effectively across concurrent bids and workstreams, escalating issues early and maintaining momentum to the submission wire. Required Competencies University degree in Business Administration, International Development, Communications, or a closely related field. Excellent written English (UK), with the ability to draft clear, professional communications for internal and external stakeholders. Proven ability to manage multiple concurrent workstreams, stakeholders, and competing deadlines without losing accuracy or momentum. Strong organisational skills and attention to detail, with the ability to maintain accura

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