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CDI12 days ago

Job Vacancy For Administrative Supervisor

Keda Ghana Ceramics Company Limited
Accra (Ghana)

Job Description

Job Vacancy For Administrative Supervisor - Current Jobs in Ghana - Current Jobs in Ghana

Job Vacancy For Administrative Supervisor - Current Jobs in Ghana

Job Summary

Company:

Keda Ghana Ceramics Company Limited

Category:

Human Resources / Admin

Location:

Accra

Job status:

Full-Time

Salary:

GH

Education:

Degree

Experience:

4 years

Job expires:

20 May-2026

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Job Vacancy For Administrative Supervisor

Summary

  • We are seeking a highly organized and people-oriented Administrative Supervisor to oversee daily administrative operations, supervise administrative staff, and ensure operational efficiency across departments. This role is responsible for managing personnel, implementing standardized procedures, coordinating cross-departmental communication, and maintaining accurate records. The ideal candidate is a strong leader with excellent problem-solving skills and the ability to act as a bridge between staff and upper management.

Key Responsibilities

  • Oversee daily duties and assign tasks to administrative personnel.

  • Conduct performance analyses and provide constructive feedback to team members.

  • Manage personnel issues, including leave requests, attendance tracking, and disciplinary actions.

  • Support recruitment efforts by participating in hiring, interviewing, and conducting new employee orientations.

  • Address team conflicts promptly and offer guidance for improvement.

  • Create, document, and implement standardized operating procedures (SOPs) and workflows to improve efficiency.

  • Manage office supply inventory and ensure office equipment is properly maintained.

  • Organize and maintain accurate physical and digital records and filing systems.

  • Coordinate with other departments (HR, Warehouse, Production, Logistics) to complete projects within budget and timeline.

  • Identify operational bottlenecks and recommend process improvements.

  • Act as the primary liaison between administrative staff and upper management to ensure smooth communication.

  • Prepare and distribute internal communications, memos, and reports.

  • Support management with meeting coordination, scheduling, and documentation.

  • Ensure company policies and procedures are understood and followed by all administrative staff.

  • Handle confidential information with professionalism and discretion.

  • Perform other administrative and supervisory tasks as assigned by the Department Manager.

Qualification Required & Experience

  • Bachelor's degree in Business Administration, Public Administration, Human Resources, or a related field.

  • Minimum 4+ years of experience in administration, office management, or supervisory role.

  • Proven experience supervising staff and managing personnel issues.

  • Strong understanding of office operations, record keeping, and workflow optimization.

  • Excellent communication and interpersonal skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Strong problem-solving and conflict resolution abilities.

  • Ability to work independently and under pressure.

Core Competencies

  • Leadership and team management

  • Performance analysis and feedback delivery

  • Process improvement and SOP development

  • Inventory and resource management

  • Cross-departmental coordination

  • Confidentiality and professionalism

  • Organizational and time management skills

What We Offer

  • Competitive salary and benefits

  • Accommodation

  • Free lunch on working days

  • Opportunity for career growth

  • Exposure to both operational and strategic administrative management

Location: Accra

[Click the Apply button below to see the contact details]

Expert Application Advice

Required experience — Keda Ghana Ceramics Company Limited requires 4 years: each role in your CV must show clear progression with measurable results — not just generic responsibilities.

Positioning — Your cover letter must answer one question: why YOU for THIS specific role right NOW? Avoid generic templates — one sentence on what you specifically bring beats three generic paragraphs.

Efficiency and discretion — Quantify your added value: correspondence handled weekly, operational budget managed, events organized. Discretion is proven by your references — ensure they're reachable and positive.

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