MDM recrute 01 Administrative manager

MDM recrute 01 Administrative manager (F/M) – Yemen For more than 40 years, Médecins du Monde (MdM), a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies. Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles: Sexual and Reproductive Health Rights Migration, Exile, Human Rights and Health Harm Reduction Environment and Health Humanitarian Space Healthcare systems and rights MdM in Yemen Yemen remains one of the world’s most complex and severe humanitarian crises, driven by years of protracted conflict, economic collapse, climate-related shocks, political fragmentation, and persistent access constraints. An estimated 19.5 million people are in need of humanitarian assistance, including 11.5 million who require urgent, life-saving aid. The healthcare system is under immense strain, with approximately 15 million people lacking access to adequate medical services, compounded by widespread cholera outbreaks and systemic challenges across the health sector. The operational context remains volatile, where localized tensions, service disruptions, and economic pressures, such as currency depreciation and delayed public sector salaries, contribute to periodic unrest and operational constraints. MdM’s strategy in Yemen is structured around : Providing primary healthcare services, including OPD, vaccination, nutritional care, and sexual and reproductive health and rights in 3  directly supported health facilities. Ensuring a community-based approach to provide an equal access to healthcares. About the role In a context of strengthening our activities in Yemen, you will be specifically in charge of providing technical support to operational staff on the administrative, HR and financial management of the mission. What you’ll do Under the supervision of the field coordinator, you are responsible of the following : Programming Ensure the proper allocation of the activities needs in accordance with MdM codification and budget allocation HR management Manage all HR functions for national staff in Aden Supervise recruitment processes and facilitate the onboarding Ensure proper implementation of internal regulations, employment contracts, and HR procedures Draft and manage employment contracts and related administrative records Supervise payroll preparation, salary payments, income tax processing, and staff insurance follow-up Conduct annual performance appraisals Support conflict resolution by advising on HR regulations and legal frameworks Follow up on visas, coordination, and access permits for international staff Administrative management Ensure proper implementation of MdM administrative procedures across the base Draft and review service contracts, lease agreements, MoUs, and consultancy contracts Monitor office and guesthouse lease agreements and ensure timely rent payments Coordinate with the logistics team on facility-related matters (maintenance, utilities, compliance) Monitor and manage administrative expenses (utilities, fuel consumption, staff mobile reimbursements) Track all administrative contracts and ensure timely renewal or termination Contribute to administrative audit preparation and compliance with local regulations Represent MdM before local authorities when requested by the field coordinator Financial Management Oversee accounting and financial management of the Aden base Ensure timely monthly financial closing using SAGA software Manage bank accounts and petty cash Ensure all financial transactions are properly documented and translated where required Monitor budget utilization and prepare monthly budget follow-up reports Contribute to annual budget preparation and revisions Support donor financial reporting and audits (including MOH and external audits) Ensure compliance with partnership financial agreements and reimbursement procedures. Reporting Submit the following reports in accordance with internal deadlines: monthly financial closing files, monthly fund request, staff contract follow-up report, permit and coordination follow-up report and administrative and financial supporting documentation Representation and coordination Represent MdM before local authorities in Aden when delegated Maintain professional relationships with national and international stakeholders Security and Compliance Ensure compliance with MdM security regulations Maintain confidentiality of sensitive HR and financial information Ensure adherence to internal regulations and Yemeni legal framework Others P