CALL FOR APPLICATIONS FOR THE POSITION OF STATION ADMINISTRATOR (NATIONALLY RECRUITED STAFF)

The International Institute of Tropical Agriculture (IITA) is a non-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. The incumbent will have to generally oversee and organize the functioning of IITA Cameroon administration and support services and ensure that the logistical and administrative support required for research activities is effectively and efficiently provided. A - Duties The job covers the following areas: Administration and management of Nationally Recruited Staff; procurement of goods; supervision and monitoring of construction and maintenance of office buildings, laboratories and roads; supervision, monitoring and maintenance of station general equipment, management of budgets, supervision of the information technology unit, liaison with Cameroon Administration; supervision of administrative and management staff. Duties and Responsibilities Ø Lead Administrative team · Implementation IITA-Cameroon administrative and management policies and procedures including the overall IITA policies and procedures, and ensure compliance; · Assist and advise the Country Representative and scientists in all administrative and management matters; · Ensure effective maintenance of records on all administrative functions and services at IITA Cameroon Station; · Coordination and monitoring of all liaison activities; · Assist the Country Representative in the liaison with Cameroon Government Authorities, diplomatic missions, and international organizations; · Supervise administrative staff (Personnel and Administrative Assistant, Station Accountant, IT Specialist & Network Administrator, Procurement-Stores & Farm Supervisor, Administrative Secretary, Physical Plant Service (PPS) Supervisor and the Human Resource Assistant) and divide responsibilities to ensure performance. Ø ICT and Telecommunications · Oversee the management of IITA Telephone lines; · Manage IP-PBX Telephone system supervision; · Follow-up IITA Internet services performance; · Propose in collaboration with IT Specialist ICT Network Security and servers Innovations. Ø Finance · Support IITA Country Representative in budget preparation; · Support IITA Cameroon project leaders in Cost Centre management; · Responsible for IITA Cameroon cost recovery system. Monitor the recovery of administrative costs from projects, hosted institutions and private users; · Spearhead an efficient and effective finance-processing schedule for IITA Cameroon office; · Ensure compliance with IITA monthly submission of reports and invoices; · Support the office on audit, financial risk management and fraud prevention issues · Ensure compliance with financial internal controls, and ensure that transactions are processed, and assets managed in accordance with IITA Financial Rules and Regulations; · Champion the follow up Audit recommendations and provide quarterly status reports · Review monthly financial reports and invoices for the office; · Participate in donor financial report preparation from time to time as requested by HQ and project managers; · Follow up on proper filing of