Company Secretary Administrator

Company Secretary Administrator – Cape Town

We are currently seeking a highly organized and detail-oriented Company Secretary Administrator to join a confidential, well-established organization in Cape Town. This is a pivotal role within the corporate governance framework, ensuring that the company remains compliant with all statutory and regulatory requirements while supporting the smooth operation of the board and committee meetings.

As a Company Secretary Administrator, you will be the backbone of the corporate secretariat function. Your primary responsibility will be to manage the administrative and compliance aspects of the company's secretarial duties. This position is ideal for a professional who thrives in a structured environment, possesses meticulous attention to detail, and has a deep understanding of corporate governance principles. You will work closely with the Company Secretary and senior management to ensure that all legal and regulatory obligations are met efficiently and effectively.

Key Responsibilities

• Statutory Compliance: Maintain and update statutory registers, including registers of directors, shareholders, and secretaries. Ensure timely filing of annual returns and other statutory documents with the Companies and Intellectual Property Commission (CIPC).
• Board and Committee Support: Prepare, distribute, and archive board and committee meeting packs, agendas, and minutes. Coordinate meeting logistics, including scheduling, venue booking, and catering.
• Corporate Governance: Assist in the implementation and monitoring of corporate governance policies and procedures. Ensure adherence to the Companies Act, King IV Report on Corporate Governance, and other relevant legislation.
• Document Management: Manage the company's legal and corporate records, ensuring they are accurately filed and easily accessible. Handle the execution and storage of legal documents and contracts.
• Communication and Liaison: Act as a point of contact for internal and external stakeholders, including auditors, legal advisors, and regulatory bodies. Handle confidential correspondence with discretion and professionalism.
• Shareholder Administration: Manage shareholder records, process share transfers, and coordinate the payment of dividends. Assist with the organization of annual general meetings (AGMs) and other shareholder events.

Required Qualifications & Experience

• Matric / Grade 12 is essential.
• A relevant tertiary qualification in Corporate Law, Governance, or Administration (e.g., a diploma or degree in Company Secretarial Practice, Business Administration, or Law) is highly advantageous.
• Minimum of 3-5 years of proven experience as a Company Secretary Administrator or in a similar corporate secretarial role.
• Strong knowledge of the South African Companies Act and CIPC online filing systems.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with corporate secretarial software (e.g., Docman, Diligent, or similar).
• Excellent command of the English language, both written and verbal.

Key Skills & Competencies

• Exceptional organizational and time management skills.
• High level of attention to detail and accuracy.
• Strong analytical and problem-solving abilities.
• Ability to handle sensitive and confidential information with integrity.
• Excellent interpersonal and communication skills.
• Proactive, self-motivated, and able to work independently as well as part of a team.

Why This Role Matters

The Company Secretary Administrator plays a critical role in safeguarding the company's legal standing and reputation. By ensuring strict compliance with corporate laws and best practices, you directly contribute to the organization's stability, transparency, and long-term success. This position offers a unique opportunity to work at the heart of corporate governance, gaining invaluable experience in a fast-paced and professional environment.

Location & Remuneration

Location: Cape Town, Western Cape (Office-based).

Salary: Market-related, commensurate with experience and qualifications. The company offers a competitive benefits package, including pension fund contributions and medical aid options.

If you are a dedicated and meticulous professional with a passion for corporate governance and administration, we invite you to apply for this exciting Company Secretary Administrator position in Cape Town. Join a confidential, forward-thinking organization where your skills will be valued and your career can thrive.

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