MDM recrute 01 Administrative manager

MDM recrute 01 Administrative manager - Concoursn.com

Concoursn.com

MDM recrute 01 Administrative manager

For more than 40 years, Médecins du Monde (MdM), a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations here and abroad. It has continued to bear witness to obstacles that exist in accessing healthcare and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM France currently works in 30 countries across all continents to facilitate access to healthcare through 6 political battles:

th Rights

Migration, Exile, Human Rights and Health

Harm Reduction

Environment and Health

Humanitarian Space

Healthcare systems and rights

 

MdM in Yemen

Yemen remains one of the world’s most complex and severe humanitarian crises, driven by years of protracted conflict, economic collapse, climate-related shocks, political fragmentation, and persistent access constraints. An estimated 19.5 million people are in need of humanitarian assistance, including 11.5 million who require urgent, life-saving aid. The healthcare system is under immense strain, with approximately 15 million people lacking access to adequate medical services, compounded by widespread cholera outbreaks and systemic challenges across the health sector.

The operational context remains volatile, where localized tensions, service disruptions, and economic pressures, such as currency depreciation and delayed public sector salaries, contribute to periodic unrest and operational constraints.

MdM’s strategy in Yemen is structured around :

Providing primary healthcare services, including OPD, vaccination, nutritional care, and  th and rights in 3  directly supported health facilities.

Ensuring a community-based approach to provide an equal access to healthcares.

 

About the role

In a context of strengthening our activities in Yemen, you will be specifically in charge of providing technical support to operational staff on the administrative, HR and financial management of the mission.

 

What you’ll do

Under the supervision of the field coordinator, you are responsible of the following :

 

Programming

Ensure the proper allocation of the activities needs in accordance with MdM codification and budget allocation

 

HR management

Manage all HR functions for national staff in Aden

Supervise recruitment processes and facilitate the onboarding

Ensure proper implementation of internal regulations, employment contracts, and HR procedures

Draft and manage employment contracts and related administrative records

Supervise payroll preparation, salary payments, income tax processing, and staff insurance follow-up

Conduct annual performance appraisals

Support conflict resolution by advising on HR regulations and legal frameworks

Follow up on visas, coordination, and access permits for international staff

 

Administrative management

Ensure proper implementation of MdM administrative procedures across the base

Draft and review service contracts, lease agreements, MoUs, and consultancy contracts

Monitor office and guesthouse lease agreements and ensure timely rent payments

Coordinate with the logistics team on facility-related matters (maintenance, utilities, compliance)

Monitor and manage administrative expenses (utilities, fuel consumption, staff mobile reimbursements)

Track all administrative contracts and ensure timely renewal or termination

Contribute to administrative audit preparation and compliance with local regulations

Represent MdM before local authorities when requested by the field coordinator

 

Financial Management

Oversee accounting and financial management of the Aden base

Ensure timely monthly financial closing using SAGA software

Manage bank accounts and petty cash

Ensure all financial transactions are properly documented and translated where required

Monitor budget utilization and prepare monthly budget follow-up reports

Contribute to annual budget preparation and revisions

Support donor financial reporting and audits (including MOH and external audits)

Ensure compliance with partnership financial agreements and reimbursement procedures.

 

Reporting

Submit the following reports in accordance with internal deadlines: monthly financial closing files, monthly fund request, staff contract follow-up report, permit and coordination follow-up report and administrative and financial supporting documentation

 

Representation and coordination

Represent MdM before local authorities in Aden when delegated

Maintain professional relationships with national and international stakeholders

 

Security and Compliance

Ensure compliance with MdM security regulations

Maintain confidentiality of sensitive HR and financial information

Ensure adherence to internal regulations and Yemeni legal framework

 

Others

Perform other additional duties on request of the medical manager and field coordinator

If necessary, participate in emergency plans with the MdM France team

Translate verbally and by written when necessary

Perform any additional tasks assigned by the field coordinator within the scope of the position

 

Who you’ll work with

You will directly manage an administrative assistant, a finance assistant, a cook and two cleaners. You will closely work with coordinators (Field, support services, HR and Finance).

 

You are the right match if you:

Hold a bachelor’s degree in administration, finance, or related field

Have minimum five years of experience with NGOs in HR, administration, or finance roles

Are able to ensure strong supervision and demonstrated succesfull team management skills

Have strong communication and coordination skills

Have experience in working in complex security contexts, ideally in the Middle East

Speak English fluently (oral and written), Arabic is highly appreciated, French is a plus

Demonstrate high integrity, discretion, and ethical conduct when handling sensitive HR and financial information

 

This role may not suit you if you:

don’t know how to implement HR good practices in a humanitarian volatile context

don’t have at least two years experiience in financial monitoring and reporting of humanirian programs funded by institutional donors

are not proficient using the Microsoft Office (Word, Excel, Power Point) and financial/accounting software

are not aligned with MdM’s values

 

Recruitment process

If shortlisted, you will first meet with our HR team. Technical and managerial interviews, which may include practical case studies, will follow.

Please note: as part of our anti–money laundering and counter-terrorism policy, international background checks may be conducted. Data is processed confidentially and securely. More info: 

All successful candidates must provide a criminal record extract (B3).

 

Ready to apply?

We only need your CV and a cover letter.

If this role sounds like the right fit for you, apply now – we’d love to hear from you!

 

Employment conditions

Contract & status:

Gross monthly salary: 3 069 €

Fixed-term contract of 6 months starting second half of May 2026

Trial period : 2 weeks

Single posting

Work environment:

Position based in Aden, Yemen

Benefits:

13th month salary (paid in 2 installments after 6 months of service)

Expatriation allowance: 10% of gross monthly salary

Coverage of travel (mission), visas, and vaccinations

Guesthouse

Health insurance (50% covered by MdM and 50% by the employee)

Repatriation insurance

MdM promotes training and internal mobility

Essentials:

5 weeks paid leave + 22.5 RTT days per year

Strong commitment to inclusion and fighting all forms of discrimination

More info: 

 

Our commitment to diversity and inclusion

MdM is committed to the inclusion of people with disabilities and to fighting all forms of discrimination.

If you are officially recognized as a person with a disability and/or require workplace accommodations, please let us know.

[Click the Apply button below to see the contact details]