Administrative Executive

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Administrative Executive

JOB SUMMARY

3 years Job Expires Apr 15, 2026 Contact

...

 

Job Description

The Administrative Executive will play a key role in supporting administrative operations across  organization , while also assisting the  General Manager with executive coordination and documentation . The role will also support the  preparation, compilation, and submission of bids and proposals  for project opportunities.

The ideal candidate should be  detail-oriented, highly organized, and capable of managing multiple responsibilities while maintaining professionalism and confidentiality .

Location : Pokuase-Ablekuma Road, Ga North Municipality

Key Responsibilities

Administrative Support

Provide administrative support across the organization.

Maintain organized records, files, and documentation for operational activities.

Prepare reports, memos, correspondence, and internal documentation.

Coordinate meetings, internal communications, and administrative activities.

Manage office supplies, logistics, and administrative processes.

HR Support

Assist with recruitment coordination, interview scheduling, and onboarding activities.

Maintain employee records and HR documentation.

Support HR reporting and staff administrative processes.

Assist with staff communications and documentation management.

Finance & Operational Support

Support the preparation and organization of financial documentation.

Assist with invoice documentation, expense records, and procurement documentation.

Maintain records related to vendor engagements and administrative financial processes.

Executive Assistance to the General Manager

Manage the General Manager’s schedule, appointments, and meeting coordination.

Prepare meeting materials, reports, and presentations when required.

Draft professional correspondence and communications on behalf of the General Manager.

Track and follow up on action items from executive meetings.

Bid & Tender Preparation Support

Assist in identifying and tracking tender opportunities.

Compile and organize required company documentation for bid submissions.

Format and prepare proposal documents in accordance with tender requirements.

Coordinate internal inputs required for proposal preparation.

Assist with the submission of bids and maintain records of submitted tenders.

Required Skills or Experience

Bachelor’s degree in  Business Administration, Human Resource Management, Finance, or a related field .

Minimum  2–3 years’ experience in administrative, executive support, or operations roles .

Experience supporting  senior management or executives  will be an advantage.

Experience assisting in  proposal or tender preparation  is an added advantage.

Strong proficiency in  Microsoft Office Suite (Word, Excel, PowerPoint) .

Excellent organizational and documentation skills.

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