Stock Issuance Voucher Officer at Genesis Group

Stock Issuance Voucher Officer at Genesis Group - April 10, 2026

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Stock Issuance Voucher Officer at Genesis Group ⏲ Apr 10, 2026, 12:00 PM ⋕ View all Procurement, Supply Chain, Inventory & Warehousing jobs

At Genesis Group, we've been living our dreams and redefining the world of hospitality for over three decades. Our journey has been characterized by excellence in a wide range of services, including Catering, Hotels, Restaurants, and Cinemas. With a team of over 10,000 dedicated professionals and 30 locations spanning across Nigeria and beyond, we take pride in delivering exceptional experiences to our valued customers.

We are recruiting to fill the position below:

 

Job Title: Stock Issuance Voucher Officer

Location: Port Harcourt, Rivers

Employment Type: Full-time

Job Summary

A Stock Issuance Voucher Officer (or Store Issue Officer) isresponsible for documenting, authorizing, and managing the release of materials, inventory, or equipment from a warehouse or storage facility to departments, production lines, or external recipients. They play a critical role in inventory control, ensuring that all issued stock is recorded for accounting and tracking purposes.

Core Duties and Responsibilities

Documentation and Recording: Preparing or processing a Requisition and Issue Voucher (RIV) for all inventory movements to maintain accurate records.

Verification and Approval: Reviewing requests for authorization, item specifications, and availability before releasing items.

Sign-off and Accountability: Signing the issue voucher as the issuer and ensuring the recipient signs upon receiving the goods.

This role is essential in avoiding discrepancies, theft, and unauthorized issuance, ensuring that stock is utilized according to organization policies.

Inventory Control: Updating ledger cards, ERP systems, or tally cards at the exact time of issuance to reflect real-time inventory balances.

Physical Issuance: Picking, packing, and handing over materials to authorized personnel.

Key Components of a Stock Issue Voucher:

The officer must ensure the voucher includes the following to maintain internal control:

Voucher number and date of issue.

Issuing officer’s name and signature.

Description of goods, unit of measurement, and quantity.

Name and signature of the recipient.

Purpose of the issue (e.g., job order, restock).

Procedures and Workflow

Requisition: A formal request is made by a department or user.

Documentation: The voucher is signed in triplicate (or more)—one copy for the store, one for the recipient, and one for accounting.

Receipt Confirmation: The receiving party confirms receipt to finalise the transaction.

Authorization: The officer checks the requisition for approval.

Issuance: The officer prepares the items and records them in the ledger/system.

Qualifications

Candidates should possess an HND / Bachelor's Degree with 7 years experience.

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