Expedited SVN - Project Assistant – Hygiene & Non Food items

Introduction Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at  IOM workplace culture | International Organization for Migration Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy,  internal and internal-equivalent candidates  are considered as first-tier candidates. Organizational Context and Scope IOM has been present in Nigeria since 2001 with a footprint in five sub-offices (Benin City, Lagos, Yola, Katsina and Maiduguri) and a main office in Abuja, leading its interventions in 30 States and the Federal Capital. IOM Nigeria works closely with migrants, displaced populations and affected communities, ministries, departments and agencies, and intergovernmental and non-governmental partners at the Federal and State levels.  Besides forced displacement and deepening humanitarian needs that are predominant in Nigeria, States such as Anambra, Delta, Rivers, Cross River and Bayelsa, Adamawa, Gombe, Jigawa, parts of Kaduna, Kogi, Niger, and Benue also face extreme vulnerabilities as a result of hydro-meteorological hazards such as floods and drought, and the ever-increasing competition for resources. The impact of climate change is exacerbating local farmer-herder tensions as floods and droughts become increasingly regular and intense.  Since 2009, the insurgency in the Northeast involving several armed groups has resulted in widespread violence, displacement of over two (2) million people, and humanitarian crises, with significant social, economic, and political impacts on the affected communities and the country. The region has also faced environmental degradation, resource competition, and land use competition, further exacerbating tensions. According to IOM’s Displacement Tracking Matrix (DTM), as of February 2023, Nigeria is currently hosting 3.57 million Internally Displaced Persons (IDPs) due to armed conflicts and other drivers of displacement. The tensions between farmers and herders, exacerbated by the increasing issues of accessing water and land, are forcing the population in Southeast, North-central and Northwest into internal displacement. Malnutrition, and waterborne diseases, including cholera, continue to plaque mobile populations in fragile contexts. The nature and scale of forced displacement in the country present humanitarian and development challenges, that require innovative approaches and response mechanisms from IOM and other stakeholders. Under the overall supervision of the Chief of Mission (CoM) or the Head of Office in Maiduguri, Nigeria and direct supervision of Programme Officer (WASH), and in close coordination with the Regional Thematic Specialist (RTS) at the Regional Office and relevant Divisions/ Departments/ Units at Headquarters (HQ), the Project Assistant –  Hygiene & Non Food items   will be responsible and accountable for supporting and coordinating the development, implementation, monitoring and reporting activities of the WASH programming in Nigeria, both for emergency and transitional programs, including settlement planning, development and improvements. Assist in the implementation and monitoring of NFI project activities.  Retrieve, compile, summarize, and present information/data on specific NFI project topics. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.    Support administrative coordination of NFI project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.  Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.  Organize meetings, workshops and training sessions.  Respond to general information requests and inquiries; set up and maintain files/records. Perform other related duties as assigned. Required Qualifications and Experience Education School diploma with four years of relevant experience; or, Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, Science or related fields from an accredited academic institution with two years of relevant professional experience.   Accredited Universities are those listed in the  UNESCO World Higher Education Database. Experience Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and, Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.    Skills Ability to conduct NFI needs assessments and household-level verification Ability to prepare distribution plans , beneficiary tokens/lists, and post‑distribution documentation Ability to produce quantitative summaries (distribution reports, beneficiary lists, stock movement reports Ability to contribute to NFI technical BoQs   Understanding of Sphere Standards related to NFIs (quantities, quality specifications, distribution modalities) Understanding of mainstreaming Protection , gender considerations, and accessibility needs in NFI/Hygiene activities for a protection‑sensitive distribution approaches Knowledge of warehouse management procedures (GRNs, stock cards, bin cards) Skills in stock management and inventory tracking  Ability to set up, manage, and maintain CFM systems , including multiple channels (hotline, helpdesk, suggestion boxes, field focal points) Understanding of AAP (Accountability to Affected Populations) principles and data protection requirements, ensuring safe handling of sensitive information Excellent communication and negotiation skills; Ability to present clear and concise information;  Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds; Ability to meet deadlines and work under pressure; Good level of computer literacy; personal commitment, efficiency, flexibility, drive for results Knowledge of SAP is an advantage;   Languages All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). For this position, For this position, fluency in English is required (oral and written). Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Working Knowledge of the local languages. Required Competencies IOM’s competency framework can be found at this&