REQUEST FOR PROPOSALS (RFP) : Provision of Accounting and Human Resources Services Software

Yaoundé-Cameroon, 350 METERS FROM THE BELGIAN EMBASSY JUNCTION, AFTER ONACC BASTOS,100 METERS FROM THE JAPANESE EMBASSY JUNCTION, BESIDE THE BELGIAN RESIDENCEEmail: shwarihealth.cm@gmail.com; Tel: 673019287/ 697274969 REQUEST FOR PROPOSALS (RFP)Provision of Accounting and Human Resources Services Software. REFERENCE NUMBER: SHAC/FIN/HR/2024/002 FIRM DEADLINE: October 7th, 2024; 5pm INTRODUCTIONPurposeWe are currently seeking a New Accounting Package from local vendors with capacity tosupport the organization’s accounting and Human Resources systems.The Accounting Package Expectations.The primary focus is for the vendor to.• Provide an Online Version of the Accounting package.• System should be able to be customized.• Set up the accounting package in line with presented reporting requirements.• Set up any local taxes’ requirement• Set up the link so that its accessible anywhere and anyhow by all staff with rights to doso.• Secure the system against any form of hacking etc.• Train the staff on how to Navigate and use the system independentlyScope of Work and Design OverviewA complete accounting system is a computerized software solution that automates the recordingof daily transactions, expedites report generation in required and customized formats for analysisand provides immediate access to real time, accurate and financial data.The system is developed with the application of tax laws and its implementing rules andregulations to ensure compliance with established criteria for proper payment of appropriatetaxes. It should also enable error-trapping protocols, i.e., users/encoders are informed when ajournal entry is not in arithmetic balance. It shall also standardize financial documentations inaccordance with existing applicable local rules and regulations, the Generally AcceptedAccounting and Auditing Principles (GAAP), and the OHADA Uniform Act on AccountingYaoundé-Cameroon, 350 METERS FROM THE BELGIAN EMBASSY JUNCTION, AFTER ONACC BASTOS,100 METERS FROM THE JAPANESE EMBASSY JUNCTION, BESIDE THE BELGIAN RESIDENCEEmail: shwarihealth.cm@gmail.com; Tel: 673019287/ 697274969Practices for NGOs (SYCEBNL). It should be able to facilitate the evaluation of data to supportmanagement decisions and financial sensing processes thereby aiding financial audit in a moresystematic and time efficient manner. The Accounting, Budget, and Financial Reporting mustconform with the Public Sector Accounting Standards, and the SYCEBNL.In general, the Accounting Software modules must have enough user licenses for the intendeduser groups. The system should integrate processing of payroll according to applicable localregulations.Specifically, the system capabilities shall be among the features listed below but are not limitedto:Access Control/Permissions (User, Role, and Access Management)Grants access to add, delete, and modify user authorization and responsibility based on theUser Mapping. The system must have strong security to avoid breaches.Customizable Reports/Custom Reporting.The system must have customizable report outputs to inform the stakeholders and help themmake the right decisions. Furthermore, it must comply with the required reports of the localregulations. The messages can display comparative figures and be extracted into Excel, CSV,DAT and PDF files. The user should have access to data from multiple sources and customizeexisting ones on various layouts with minimal IT overhead.Performance and Reliability.Software is consistently available (uptime) and allows users to complete tasks quickly withminimal waiting time for the system to load.Accessibility.The access to the system must be web browser-based or a traditiona