REQUEST FOR PROPOSAL (RFP)

RFQ-EpiCFY25-40

Solicitation Title: PURCHASE OF SCREEN, AIR CONDITIONERS, PVC BLINDS AND CAMERA

RFQ Release Date: 21/05/2026 Questions Due Date: 22/05/2026 Submit Questions to: [Click the Apply button below to see the contact details] Proposal Due Date: 26/05/2026 Extended Due Date: Submit Proposal to: [Click the Apply button below to see the contact details] Anticipated Contract Start Date: Contract End Date: Background FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology, creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. Scope of Work We wish to request a proforma invoice from your establishment for the supply of the items listed below S/N

DESCRIPTION

QUANTITY

1 Screen size 100 inches (≈ 254 cm) ideal for large rooms Resolution: 4K Ultra HD (3840 × 2160) Technology: Mini‑LED or QLED (Quantum Dot) High color accuracy and strong contrast HDR support (Dolby Vision, HDR10+) HDMI (x3 or x4) → laptops, PCs USB ports → flash drives, files Wi‑Fi & Ethernet (RJ45) Bluetooth Screen sharing / casting support Built‑in apps: YouTube Web browser Streaming apps (optional for demos/videos) Dolby Atmos / DTS Virtual X 1 2 stand for the screen 1 3 Standing air conditioner high‑capacity floor‑mounted cooling unit 36,000–60,000 BTU, powerful cooling, 4‑way airflow, and a rotary/inverter compressor. The unit includes user‑friendly controls such as remote control, LED display, timer, and multiple operating modes 2 4 PVC waterproof vertical Blinds for the technical teams and new staff space 2 5 Camera for the conference room. Resolution: 4K Ultra HD Field of view: 120° (wide angle) Auto-framing (automatically frames participants) Built-in microphone with noise reduction Built-in speaker Connection: USB 1 Address for Submission Interested providers are required to send their proposals by email to the following address: [Click the Apply button below to see the contact details] Proposals can be submitted physically at the office premises after site visit Deadline: May 26th, 2026. Any questions for clarification can be sent to [Click the Apply button below to see the contact details] Required Documentation The proposal must include the following items:

• Timeline for delivery of all items.
• Up-to-date Administrative and legal documentation.
• Images of the equipment should be included in the proposal

EVALUATION

The evaluation will be done in 04 stages: Analysis of the offers received Inspection of administrative and legal documents Verification of cost Site visit / confirmation of the images compared to what is expected FHI 360 Disclaimers

• FHI 360 may perform a background check on any selected vendor.

• FHI 360 may cancel the solicitation and not award

• FHI 360 may reject any or all responses received

• Issuance of the solicitation does not constitute an award commitment by FHI 360

• FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation instructions

• FHI 360 will not compensate any offeror for responding to solicitation

• FHI 360 reserves the right to issue award based on initial evaluation of offers without further discussion

• FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities

• FHI 360 has the right to issue amendments to the RFQ at any time

[Click the Apply button below to see the contact details]