Request for Quotation (RFQ) for Tax Consultancy Services EAC/RFQ/121225/001

Avis de recrutement : Request for Quotation (RFQ) for Tax Consultancy Services [EAC/RFQ/121225/001] at Evidence Action

JOB TYPES

Avis de recrutement : Request for Quotation (RFQ) for Tax Consultancy Services [EAC/RFQ/121225/001]

Appel d'Offres

A negocier

Localisation :tout-le-cameroun Date de publication :20/12/2025  

Catégorie : Appel d'Offres Salaire : A negocier © Cameroun

 

Evidence Action is an organization working to scale proven interventions to improve the lives of the low   and middle-income population in Africa and Asia. There is a gap between what research shows is effective in development and what happens in practice. Evidence Action scales proven development interventions and crafts resilient business models for long run success.

For more information about Evidence Action can be accessed online at

Required Submission Documents                                                                                                                                          

Interested and experienced consultants/firms are requested to submit:

1.      Cover letter which describes the firm’s suitability for the assignment.

2.      A financial proposal for the listed service s .

3.      Technical Proposal for the listed services.

Qualifying Conditions                                                                                                                                                                             

The main criteria for admission to the tender are as follows. Please attach copies of these documents with your RFQ submission.  

1.      Certificate of Registration

2.      Tax Identification Number

3.      Company Profile

4.      Certification of non-bankrupt

5.      Tax clearance certificate

6.      Proof of Previous Experience

Eligibility of Applicants                                                                                                                                                                                 

Applicants cannot apply if they:

●        Are not registered companies/businesses.

●        Are bankrupt or in the process of going bankrupt.

●        Have not fulfilled obligations related to payment of taxes and other statutory charges and fees.

●        Have been found guilty of serious misinterpretation in supplying information.

●        Are in situations of conflict of interest.   Conflict of interest MUST be disclosed to Evidence Action and vendors should only participate if approval is granted.   A conflict of interest is created by any family or commercial relationship between the supplier and any member of the Evidence Action Tender Committee.

●        Have seriously defaulted and declared as such in the implementation of similar contractual obligations in the past

●        Are on any list of sanctioned parties issued by the United States Government.

 

TERMS

 

1.      Interested Firms are requested to submit via email their proposal not later than Wednesday 17 / 12 /202 5 at 5:00 pm via email to

2.      The successful bidder will be expected to offer the requested services to Evidence Action from the contract start date (to be advised by the client).

3.      This will be a one-off contract.   

4.      All enquires on this request for proposal should be done not later than Wednesday , the 17 th of December 202 5 via email to

 

This is an invitation to offer and does not commit Evidence Action to accepting any of the proposals received or award the contract to any of the bidders including but not limited to the lowest bidder.  

Evidence Action strongly promotes free and fair competition in all its procurement in a transparent manner.

SCOPE OF WORK: Tax Consultant Services - Cameroon                                                                                        

TERMS OF REFERENCE

Evidence Action is seeking the services of a tax firm to provide support in ensuring full compliance with Cameroon tax laws in terms of recording, deductions and remittances, and rendering of returns. The objective of this is to ensure to-compliance to statutory regulations based on her country of operations, Cameroon.  A successful tax audit firm must have in-depth expertise in the required areas. The focus areas will encompass Pay as You Earn (PAYE), Withholding Tax (WHT), Value Added Tax (VAT), Stamp Duties, and Other Statutory Deductions.

SCOPE OF WORK:

The Client requires the service of the Tax Consultant for the following specific duties which are specified below: 

Corporation Tax:

• To provide all year-round tax advisory services on all tax matters, including changes in tax laws and possible impacts on Evidence Action's operations, on a timely basis. This should be done by a monthly report on changes on tax law in relation with Evidence Action activities or Global NGO activities

• Review Evidence Action's monthly general ledger and contracts to ensure that transactions attributed to stamp duties or levies are charged based on the relevant rates and are filed within due dates.

• Liaise with tax authorities on behalf of Evidence Action on any tax matter that may arise during the year and ensure that they are resolved within reasonable time. Assist totally Evidence in case of Tax audit.

• File annual Statistics and Financial declaration returns (DSF) for 2025 before the due date of April, 2026, and obtain Evidence Action's tax clearance certificate for 2025.

• Provide advice relating to Evidence Action in terms of recording, reporting and disclosing tax related matters for compliance.

• Assist Evidence Action when there is any tax audit.

• Support Evidence Action and its consultants in configuring the payroll management system to ensure that payroll calculations are 100% compliant with applicable regulations no later than January 20, 2026.

2.               Pay As You Earn:

• Draft an excel or Payroll templates for Evidence Action staff salaries to ensure compliance with relevant statutory laws. That can be used if the payroll application is not running well at a certain point of time

• Review monthly payroll and make sure it is done in compliance with national fiscal laws,

• Review Evidence Action's monthly Pay as You Earn (PAYE) tax calculator to ensure deductions and remittances are in line with relevant tax law.

• Review the monthly PAYE remittance and file personal income tax returns for the 2025 fiscal year with the tax authorities before the due date, and obtain all staff personal tax clearance certificates.

3.               Value Added Tax:

 

• Ensure compliance with statutory regulation where necessary as it relates to VAT, including obtaining a VAT exemption certificate where necessary.

• Ensure Evidence Action’s input and output VAT are charged and captured correctly in its accounting records, including maintenance of a proper VAT Account if applicable.

• Ensure Evidence Action’s in reporting and declaring monthly VAT return to the relevant tax authorities.

 

4.               Withholding Tax:

• Ensure that Evidence Action apply and deduct the appropriate Withholding Tax and declare the various taxes deducted at source on time in accordance with statutory provisions.

• Support Evidence Action to generate all withholding tax certificates from the tax authorities' computer system on or before the due date.

• Ensure withholding taxes are declared through the Tax department with the E-billing process as January 1 .

5.               Stamp Duties:

• Ensure that Evidence action is in compliance with stamp duties registration, deductions and remittance of all transactions as required by law including lease agreement and rent.

 

6.               Other Statutory Deductions:

• Review the Evidence Action's monthly general ledger and statutory tax deduction schedules (National Social Insurance Fund (NSIF), Council tax, Cameroon Radio and Television (CRTV) royalty, and PENSION) to ensure that the amounts to be remitted are accurate and remitted on or before the 15st of the preceding months to the relevant tax authorities in line with relevant tax laws.

• Process and file monthly statutory payments for NSIF for pension and related charges, including reconciliation of staff accounts for NSIF remittance in line with relevant laws.

• Provide support on any tax planning opportunities identified during the period of engagement.

• Provide any other ad hoc tax support services and statutory matters in regards to Taxation in Cameroon as required.

 

7.               Other Obligations

• Conduct 1 time per month an in - person Meeting with Evidence Action Financial Staff at Evidence Action office

• Conduct at least 1 time per month an online 1 - hour meeting to present tax innovations changes in a particular theme to be master in a capacity building discussion .

 

Budget                                                                                                                                                                                      

Our annual budget is 5,000,000 FCFA (Five Million Francs CFA)

 

 

Qualifications:                                                                                                                                                                        

                   

●       Minimum of seven years (7) continuous experience in managing tax related issues with NGO/INGO in Cameroon.

●       Practicing license/registered as a tax professional/firm in Cameroon with the relevant government authorities.

●       Evidence of business registration.

●       Provide proof of a tax clearance certificate covering the previous three years.

●       At least three references from previous clients of similar engagements.

 

  Time Frame                                                                                                                                                                              

The consultancy is expected to provide the above tasks as well as others that may be required in the time frame of the consultancy. The work will begin from the first week of January 2025

For and on behalf of Evidence Action,

 

 

Dr. Marinette Ngo Nemb

Country Director

Evidence Action Cameroon

Nv. Rte Bastos, Derrière Wonderland

P.O Box : 5242, Yaoundé  

Yaounde , Cameroon

 

 

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