Facilities Manager

Facilities Manager Technology Swindon Property City Of Cape Town, South Africa Until 2026/07/19 Full time On-site Job description Company Description Swindon Property is a leading real estate organization specializing in commercial and industrial property services in South Africa and sub-Saharan Africa. Established in 2006, Swindon offers tailored solutions in leasing, acquisitions, sales, valuations, and property management, supported by a skilled national team. Through a partnership with global real estate advisor Savills, Swindon provides clients with access to a vast international network, extending across 70 countries. From startups to global enterprises, Swindon is committed to connecting people with properties and driving value through bespoke strategies and innovative approaches. About the Role

Expérience

We are seeking an experienced and proactive Facilities Manager

Autres informations

to oversee the maintenance and operational management of a diverse property portfolio including retail, industrial, and mixed-use properties. The successful candidate will work closely with the Property Manager and Property Administrators to ensure that all facilities are maintained to a high standard, compliant with relevant regulations, and that tenant needs are addressed efficiently. Key Responsibilities Work closely with the Property Manager and Property Administrators to ensure efficient facilities operations. Manage a property portfolio consisting of retail, industrial, and mixed-use properties. Communicate with tenants regarding daily activities and planned maintenance (within 24 hours of unscheduled issues and at least 48 hours’ notice for scheduled maintenance). Manage and coordinate security, cleaning, refuse removal, and other soft services. Oversee and schedule routine maintenance and repairs relating to electrical, fire, mechanical, plumbing, structural components, and associated assets. Conduct routine facilities inspections and submit monthly building inspection reports. Report on all repairs, maintenance, and outsourced activities to management daily and ensure actions are addressed within 24 hours. Maintain building compliance records, maintenance records, and servicing certifications in accordance with relevant building regulations. Ensure all assets are maintained according to approved maintenance plans and budgets. Maintain and review up-to-date maintenance and service schedules weekly. Respond to reactive maintenance issues immediately in emergencies and within 24 hours for non-emergency issues. Monitor and report on contractor Service Level Agreements (SLAs) monthly. Project manage, supervise, and coordinate outsourced contractor work. Prepare scopes of work and arrange quotations for repairs and maintenance; submit quotations and invoices to the Head of Property Management for approval within 24 hours. Liaise with the Property Administrator and Property Manager to ensure timely closure of job cards. Identify and implement opportunities to improve facilities management operations. Ensure Health & Safety compliance in line with the Occupational Health and Safety Act (OSH Act), identifying and addressing risks promptly. Identify and address any non-compliance risks. Assist in compiling the annual preventative maintenance schedule. Be available after hours for critical maintenance issues when required.

Minimum

• 5 years’ experience in Facilities Management or a similar role. Experience managing retail, industrial, or mixed-use property portfolios Strong knowledge of building systems, maintenance planning, and contractor management Knowledge of Health & Safety regulations and the OSH Act

Strong administrative, reporting, and coordination skills. Excellent communication and problem-solving abilities. Ability to manage multiple sites and priorities effectively. adaptive-project-management-and-reporting competencies compliance construction-inspection contractor-management electrical-engineering-and-planning environment-health-and-safety-hsse external-workforce eye-face-and-head facilities-management health-and-safety invoicing laws-and-regulations maintenance-repair-and-operations-mro occupational-medicine occupational-safety-health-oh-s planned-maintenance planning-and-design planning-and-forecasting property-management reporting-and-di

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