Finance and Administrative Assistant, Madagascar

Finance and Administrative Assistant, Madagascar Organization: International Potato Center (CIP) Country: Madagascar City: Antananarivo Office: CIP in Antananarivo The International Potato Center (CIP) is seeking to recruit one (01) dynamic and experienced Finance and Administrative Assistant to support financial, administrative, and operational functions under the new EU funded project "Ensemble, travaillons pour lutter contre la faim dans le Sud (MIRAIKA)". The project aims to strengthen food and nutrition security and enhance the resilience of vulnerable communities and institutions across the Great South of Madagascar. About CIP CIP is a member of the CGIAR, a global research partnership for a food-secure future. CGIAR science is dedicated to transforming food, land, and water systems in a climate crisis, and it is carried out by 15 CGIAR Centers/Alliances in close collaboration with hundreds of partners, including national and regional research institutes, civil society organizations, academia, development organizations, and the private sector. About the role The Finance and Administrative Assistant will provide day-to-day financial, administrative, procurement, and logistical support to ensure the smooth and compliant operation of the project activities. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced field environment. The position is based in Ambovombe, Madagascar, and reports to the Finance and Administrative Manager. Key responsibilities Finance Manage petty cash in accordance with CIP procedures, ensuring availability and accountability of funds Provide administrative and operational support to accounting and financial processes Monitor departmental budgets and expenditures, ensuring accuracy and proper allocation of costs Maintain organized and up-to-date financial filing systems (hard copy and electronic) Administration & Operations Manage official correspondence, memos, and electronic communications, following up on pending matters proactively Draft and compile administrative documents, contracts, and reports while ensuring accuracy and confidentiality Provide logistical and technical administrative support to project teams Support procurement processes (PR, LPO, GRN) and ensure compliance with organizational procedures and local tax regulations Coordinate and maintain the office events calendar to keep staff informed of activities and deadlines Screen and prioritize incoming calls, emails, and visitors, ensuring a professional office environment Manage office supplies, equipment, and resources to ensure efficient operations Maintain and regularly update the asset register, ensuring proper tagging and tracking of office assets Facilitate national and international travel arrangements for staff in line with CIP procedures Maintain and organize administrative records, publications, and reports for effective documentation and database accuracy Requirements What are we looking for? Bachelor's degree in Business Administration, Accounting, or a related field Minimum of three (3) years of relevant professional experience in a similar finance and administrative role Demonstrated experience supporting procurement and financial processes Proficiency in office technology and software applications (e.g., MS Office and digital tools) Strong writing, documentation, and reporting skills Excellent organizational and multitasking abilities Strong planning, coordination, and interpersonal skills High integrity, accountability, and attention to detail Ability to work independently in challenging field environments and under pressure Excellent written and spoken French and Malagasy Working knowledge of English required Benefits Why should you consider this opportunity? CIP is a global and reputable international organization that has a strong, state-of-the-art R&D background,a recent World Food Price Winner and awarded with the Al-Sumait Award for our Orange Flesh Sweetpotato work in Africa CIP is dedicated to achieving food security, improving nutrition and well-being, and gender equity for poor people in roots, tubers farming and food systems in the developing world CIP is a member of the CGIAR, a network of 15 research centers that are mostly located in developing countries and supported by more than 50 donor members What are we offering? Compensation package commensurate with experience Initial fixed-term contract, with the possibility of renewal subject to satisfactory performance and availability of funds Work in an equal and diverse workplace ANY OFFER MADE WITH REGARD TO THIS VACANCY IS CONDITIONAL TO THE FORMAL AWARD OF THE AFORE-MENTIONED GRANT

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