Financial Analyst (FA) | Job in Rwanda

Financial Analyst (FA) Financial Analyst University of Global Health Equity (UGHE) Kigali, Rwanda Job Title: Financial Analyst (FA) Job Level: Entry / Foundation Professional Department: Finance Reports to: Financial Planning and Analysis Lead Location: UGHE Kigali Office (with structured travel to Butaro) Employment Type: Full-Time 1. Organizational Context and Strategic Role of Finance The University of Global Health Equity (UGHE) is an internationally recognized university based in Rwanda, dedicated to advancing global health education and promoting equitable health systems through high-quality teaching, research, and partnerships. The institution’s mission emphasizes the training of future leaders in healthcare delivery, particularly in resource-constrained settings. UGHE operates within a complex financial ecosystem characterized by: Multi-donor funding arrangements Restricted and unrestricted grants Tuition-based revenue streams Research and program funding Capital and infrastructure financing In this environment, the Finance function is not only a compliance unit but a strategic enabler of institutional sustainability, accountability, and mission delivery. The Financial Planning and Aanalysi function plays a central role in ensuring: Evidence-based financial decision-making Efficient allocation of scarce resources Strong financial governance and transparency Alignment between strategy, operations, and funding All financial operations are expected to comply with institutional policies and national regulatory oversight and laws, including frameworks under the Higher Education Council 2. Job Purpose The FA is a critical execution and data integrity role supporting the entire financial planning lifecycle. The role ensures: Financial planning systems are populated with accurate, validated, and reconciled data Budgeting and forecasting processes are executed with discipline, consistency, and timeliness Financial reporting outputs are audit-ready and decision-useful Variance analysis is supported with structured, traceable financial evidence This role functions as the data backbone of institutional FP&A, enabling higher-level analytical and strategic work by senior finance staff. The position is foundational in building institutional FP&A capability, supporting both operational finance execution and strategic planning processes. This role requires strong discipline in data integrity, financial documentation, and structured analytical support, particularly within a donor-sensitive institutional environment. 3. Detailed Duties and Responsibilities 3.1 Full Budget Cycle Support (Planning, Preparation & Consolidation) Assist in designing annual budgeting frameworks, assumptions, and planning guidelines Support formulation of budget assumptions: Inflation factors Enrollment projections Staffing projections Donor funding assumptions Coordinate issuance of budgeting instructions across departments Distribute standardized budget templates to academic, clinical, and administrative units Collect, review, and validate departmental budget submissions Ensure alignment of departmental submissions with: Strategic and annual work plans Donor requirements and restrictions Historical spending patterns Operational capacity constraints Validate budget submissions for: Mathematical accuracy Cost classification correctness Completeness of justification Support budget interrogation processes by identifying: Inflated cost estimates Missing justifications Misaligned cost classifications Aggregate multi-unit budgets into an institutional master budget Assist in reconciliation of overlapping cost allocations Maintain structured consolidation files and audit trails Support multiple revision cycles during budget finalization. 3.2 Financial Reporting, Variance Analysis, and Performance Monitoring Participate actively in the preparation and conduct of quarterly budget review meetings with budget managers, focusing on budgetary control by monitoring actual performance against approved budgets, identifying variances, recommending corrective actions, and ensuring adherence to financial policies and cost control measures. Prepare standardized quarterly budget vs actual expenditure reports across programs and funds Support reconciliation of actual expenditures against approved budgets Assist in identifying and categorizing variance drivers: Timing differences Cost overruns Permanent variances Savings or underutilization Budget misallocations Structural budget gaps Support the creation of variance commentary narratives and document their explanations from program managers Maintain quarterly reporting calendars and ensure timely submissions Assist in preparing quarterly financial performance reports for leadership reporting Support development of narrative explanations accompanying financial results Assist in the preparation of institutional financial dashboards Maintain consistency across reporting formats, definitions, and metrics 3.3 Financial Data Management and Control Extract financial data from ERP/accounting systems and validate completeness Reconcile system data with departmental submissions and supporting documents Maintain master datasets for budgeting, forecasting, and reporting Ensure integrity and consistency of: Chart of accounts mapping Program structures Super codes and classifications Funds classifications Perform routine data validation checks: Duplicate entries Misclassifications Missing transactions Flag discrepancies and anomalies for review by senior finance staff Ensure updates are documented and version-controlled Maintain structured digital and physical financial documentation systems Ensure compliance with data retention and audit documentation policies 3.4 Forecasting Support & Basic Financial Model Maintenance Assist in updating Vena forecasts (monthly and quarterly cycles) Input actual financial data into forecasting models and templates Support maintenance of forecasting assumptions (inflation, enrollment, funding flows) Assist in updating scenario inputs under supervision: Student enrollment changes Donor funding variations Cost escalation impacts Support preparation of trend analysis reports on revenues and expenditures Maintain forecasting model version control and documentation logs Assist in preparing inputs for long-term financial planning exercises 3.5 Donor Funded Project Financial Tracking and Support Track expenditures across donor-funded projects and grants Assist in aligning financial transactions with donor-approved budget lines Support classification of expenses according to donor cost categories Support reconciliation of donor reports with internal accounting systems Maintain detailed project-level financial tracking files Assist in the preparation of donor reporting schedules and templates Identify potential compliance risks such as: Misclassification of expenses Ineligible expenditure Budget over/under-utilization Maintain audit trails for all donor-funded transactions Prepare supporting schedules for donor audits Assist in responding to donor queries and clarification requests Ensure traceability of all donor-related financial transactions 3.6 Cost Analysis, Resource Utilization, and Efficiency Monitoring Monitor key institutional cost drivers, including: Academic program delivery costs Human resource and staffing allocations Operational infrastructure costs Research and training expenditure Assist in preparing cost breakdown and allocation reports related to: Direct academic costs Indirect administrative costs Shared service allocations Support unit cost analysis (e.g., cost per student, cost per program, and cost per research output where applicable) Identify deviations from expected cost patterns and benchmarks. Support efficiency tracking and cost optimization initiatives Assist in preparing financial inputs for operational decision-making 3.7 Audit Support, Internal Controls & Compliance Assistance Prepare audit-ready financial sche

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