Administrative Assistant | Job in Rwanda

### 📌 Résumé de l'offre Administrative Assistant | Job in Rwanda at Non precisé in Kigali. View the details for more information. **Détails clés :** - 💼 **Contrat** : Non spécifié - 📍 **Localisation** : Kigali - 🎓 **Niveau** : Selon profil - 🛠️ **Compétences** : Management, hr, finance, Finance, ai, Marketing, Communication, marketing, data --- Administrative Assistant POSITION: ADMINISTRATIVE ASSISTANT AIDS Healthcare Foundation (AHF) is an International Non-Governmental Organization that was founded in 1987 and has been at the forefront of the HIV response, currently supporting HIV/AIDS programs in 50 Countries including Rwanda. AHF’s mission is to provide cutting edge medicine and advocacy, regardless of ability to pay and core values are to be Patient-Centered, Value Employees, Respect for Diversity, Nimble, and Fight for What’s Right AHF Rwanda is looking for very competent candidate to fill up the position of an Administrative Assistant to be based at Rwamagana district with occasional travel to other sites as required JOB SUMMARY: The Administrative Assistant provides administrative and operational support to ensure the smooth day-to-day functioning of AIDS Healthcare Foundation (AHF) Rwanda activities in Rwamagana District, including office coordination, documentation, logistics support, and communication while ensuring compliance with organizational procedures. ESSENTIAL DUTIES AND RESPONSIBILITIES: Front desk management Receive incoming calls and visitors as appropriate and directs them to the relevant offices. • Provide requested information and take messages appropriately. Make copies of all correspondence and other documents, and submit to the various departments everyday Schedule appointments and cancel meetings and appointments as requested in a timely manner to ensure effective communication between the office and other stake holders for mutual understanding. Create and maintain filing system of records and documents in an organized and retrievable manner according to AHF guidelines. Keep a calendar of key organizational events and keeps track of them with relevant officers. ensure that the office and reception/waiting area is clean, kept clear of clutter and trash. Assist in the maintenance of all office equipment and report any malfunction. Maintain key box and liaise with Operations manager, security officers/guards on duty. Receive and verify all admin goods delivered to the office. Manage boardroom bookings to ensure there is no conflict and communicates weekly schedule to all office-based staff Logistics and support fleet management Coordinate travel arrangements as required. Monitor organization vehicle logbooks. Assist the Operations Manager with task scheduling for the drivers and support staff. Maintain office supplies inventory by checking office stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Perform any other duties as may be requested by the Operations Manager. EDUCATION AND EXPERIENCE: Bachelor’s degree in administration, business, management, or finance obtained from a reputable institution. Training in Office Management is an added advantage. A minimum of 3 years’ experience in business administration. Good interpersonal, organizational, and written / verbal communication skills, including cross-cultural settings. Ability to work effectively under pressure. Ability to work effectively in a team-oriented environment. Ability to set priorities and plan for the successful implementation of programs. Ability to work with minimum supervision, team player with drive and initiative. Computer literacy required. Effective problem-solving skills Fluent in Kinyarwanda and English. Knowing French is an added value. HOW TO APPLY: Submission of applications – to include 1 page Cover letter, an updated CV, academic documents and names and contacts of three professional referees – should be submitted via email to globalhr.africa@aidshealth.org with clearly indicated in the subject line ‘ Rwanda_Administrative Assistant ’ . The deadline for submission of applications is 03 rd April 2026 at 00:00’. Apply Click on the APPLY button to send your application documents: Your application will be sent to the employer immediately (Allowed formats: .doc .pdf .txt .docx) A confirmation email will be sent to you few minutes afterwards You can request any documents archived from our website (ex: a job description, a CV, a cover letter...) Please bear in mind that you should never be requested to pay to get interviews, or to pass extra certifications etc... Get in touch Job in Rwanda - (J.I.R Ltd) KG 611 St #10 Gishushu P.O. Box 4062 Kigali, RWANDA (+250) 788 300 952 info@jobinrwanda.com Our services Advertisement Shortlisting Recruitment Marketing Labour Market Data Jobs elsewhere jobinuganda.com jobintanzania.com jobinkenya.com jobinburundi.com jobincamer.com jobenrdc.com Copyright 2025 Job in Rwanda - S