Procurement Manager

Procurement Manager Business Administration Sierra Leone , Freetown March 13, 2026 Full Time Application ends: March 27, 2026 Apply Now Apply for this job Email * You accept our Terms and Conditions and Privacy Policy Job Description CRS JOB ADVERT – INTERNAL/EXTERNAL WOMEN ARE HIGHLY ENCOURAGED TO APPLY CRS is recruiting for Position: X 1 – Procurement Manager. If you are interested and your profile matches the requirements, please read the below job descriptions, and follow the instructions to submit your application package. Job Title: Procurement Manager Department: Supply Chain Reports To: Senior Operations Manager Country:             Catholic Relief Services Sierra Leone Duty Location: CRS Freetown Job Summary: You will manage all Country Program systems and processes for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability. Roles and Key Responsibilities: Manage fully compliant procurement systems and operating procedures and organize procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, policies; donor regulations; and local statutory requirements. Coordinate with various departments to proactively assist with goods/services flow analysis and determine the appropriate supply chain modality, needs and quantity, quality and delivery requirements for goods, services and cash and voucher assistance (CVA). Maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs. Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money. Key activities include market assessment and price monitoring, writing goods/services specifications, defining supplier evaluation criteria, organizing solicitation documents, running transparent and consistent bidding and vendor selection processes, preparation of contracts, etc. Ensure the highest level of transparency and integrity in the procurement department and prevent fraud during the procurement process. Conduct periodic risk assessments during the procurement process. Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailored individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming. Oversee and monitor relationships and transactions with suppliers and voucher vendors, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed. Monitor payment terms and schedules through maintenance of open order reports and oversee coordination with the finance team to ensure timely payments to vendors. Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making. Basic Qualifications Bachelor’s Degree required Minimum of 2-5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization. Additional education may substitute for some experience. Preferred Qualifications Master’s Degree in Business Administration or other relevant field preferred. Professional certification is a plus. Knowledge, Skills and Abilities Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN) Knowledge of international and national procurement regulations and local market conditions. Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers. Staff management experience and abilities that are conducive to a learning environment. Good knowledge of and experience in CVA programming and operational requirements. Proficient in MS Office packages (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) is highly desirable. Strong planning, coordination, prioritization, and time management skills Strong analytical skills with ability to make independent judgment and decisions Ethical conduct in accordance with recognized professional and organizational codes of ethics Proactive, resourceful, solu