PROVISION OF MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES

PROVISION OF MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES Media Sierra Leone , Freetown March 30, 2026 Tender Application ends: April 17, 2026 Apply Now Apply for this job Email * You accept our Terms and Conditions and Privacy Policy Job Description CALL FOR TENDERS PROJECT: ALL PROJECTS COUNTRY SIERRA LEONE TENDER REFERENCE SOL_CFT/2026_04_001 MARKET PROVISION OF MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES NUMBER OF LOTS ONE (2) TENDER PUBLICATION DATE 30TH MARCH 2026 CLARIFICATION STARTS 6 TH APRIL 2026 CLARIFICATION ENDS 10 TH APRIL 2026 CLOSING DATE FOR SUBMISSION OF TECHNICAL AND FINANCIAL PROPOSALS 17TH APRIL 2026 AT 14:00 ANTICIPATED TENDER OPENING DATE 21 ST APRIL 2026 AT 10:00 GMT NOTIFICATION ON OUTCOME BY 27TH APRIL 2026 ANTICIPATED CONTRACT STARTS DATE 4 TH MAY 2026 ADDRESS FOR SENDING TECHNICAL AND FINANCIAL PROPOSALS SOLTHIS SIERRA LEONE OFFICES, 7 THE MAZE, OFF KING STREET, WILBERFORCE – FREETOWN CO N T E N T S 1 GENERAL PRESENTATION………………………………………………………………………………………………………………………………… 2 2 PRESENTATION OF PROJECTS…………………………………………………………………………………………………………………………… 2 2.1 BACKGROUND AND OBJECTIVES OF THE PROJECT …………………………………………………………………………………………………………… 2 3 TECHNICAL SPECIFICATIONS AND CUSTOMER EXPECTATIONS ………………………………………………………………………………. 2 4 TERMS OF DEPOSIT ………………………………………………………………………………………………………………………………………… 3 5 SELECTION AND AWARD …………………………………………………………………………………………………………………………………. 4 5.1 CRITERIA…………………………………………………………………………………………………………………………………………………………. 4 SOLTHIS -SIERRA LEONE – CALL FOR TENDER_ MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES – 2 – 1 GENERAL PRESENTATION Solthis is an international solidarity NGO whose objective is to improve prevention and access to quality health care by strengthening the health systems and services of the countries where it operates. Solthis’ action is part of a sustainable development approach to face the long-term challenges of public health in countries with limited resources. 2 PRESENTATION OF PROJECTS 2.1 Background and objectives of the project Therapeutic Solidarity and Initiatives for Health (SOLTHIS) is an international health NGO dedicated to strengthening health systems and improving access to quality care in resource-limited settings and vulnerable populations. Operating in Sierra Leone since 2011, Solthis has its head office at 7 The Maze, off King Street Wilberforce – Freetown and a regional office at 15 Old Railway Line Bo. It provides technical support at national, community, and health facility levels, focusing on HIV, paediatric TB, Mpox and Sexual and Reproductive Health care quality. Context of the call for tenders To provide good quality multimedia coverage to its activities, Solthis Sierra Leone is seeking the services of reliable and reputable services providers including to provide good quality multimedia services including photos, video documentaries, jingles & printing as specified in the table below. 3 TECHNICAL SPECIFICATIONS AND CUSTOMER EXPECTATIONS 3.1.1 Technical specifications List of detailed technical specifications: LOT1 – PHOTOGRAPHY, VIDEOGRAPHY JINGLES AND DOCUMENTARY SERVICES No Description Unit Unit cost (SLE) 1. Photography coverage Cooperate photography – per soft copy 2. Videography/event coverage per day – in Freetown Video documentary delivered in a USB drive 3. Videography/event coverage per day – in the regions Video documentary delivered in a USB drive 4 Professional video Documentary in Freetown Video documentary delivered in a USB drive 5. Professional video Documentary in the regions Video documentary delivered in a USB drive 6 Professional audio Documentary in Freetown Audio delivered in a USB drive 7 Professional audio Documentary in the regions Audio delivered in a USB drive 8 Audio Jingle Audio delivered in a USB drive 9 Video Jingle/Advert Video jingle/advert delivered in a USB drive SOLTHIS -SIERRA LEONE – CALL FOR TENDER_ MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES – 3 – LOT2 – PRINTING, BINDING, LAMINATING SERVICES No Description Unit Unit cost (SLE) 1 Black & white printing – A2 size Page 2 Black & white printing – A3 size Page 3 Black & white printing – A4 size Page 4 Black & white printing – A5 size Page 5 Standard coloured printing (regular) – A2 size page 6 Standard coloured printing (regular) – A3 size Page 7 Standard coloured printing (regular) – A4 size Page 8 Standard coloured printing (regular) – A5 size Page 9 Standard coloured printing (glossy) – A2 size Page 10 Standard coloured printing (glossy) – A3 size Page 11 Standard coloured printing (glossy) – A4 size Page 12 Standard coloured printing (glossy) – A5 size Page 13 Standard coloured printing (hard card) – A2 size Page 14 Standard coloured printing (hard card) – A3 size Page 15 Standard coloured printing (hard card) – A4 size Page 16 Standard coloured printing (hard card) – A5 size Page 17 Black and white printing (hard card) – A2 size Page 18 Black and white printing (hard card) – A3 size Page 19 Black and white printing (hard card) – A4 size Page 20 Black and white printing (hard card) – A5 size Page 21 Roll up banner – 6x3ft – coloured Pc 22 Roll up banner – 5x3ft – coloured Pc 23 Visibility banner – 5x7ft – coloured Pc 24 Posters – 4x3ft – coloured Pc 25 T-shirt printing – embroidery (Lacoste) Pc 26 T-shirt printing – embroidery (polo) Pc 27 Cap printing – embroidery Pc 28 Branded pens Pc 29 Laminating – A2 size Pc 30 Laminating – A3 size Pc 31 Laminating – A4 size Pc 32 Laminating – A5 size Pc 33 Branded note pads – 100 pages Pc 34 Branded side bags (Cotton) Pc 3.1.2 Customer expectations This tender document comprises two (2) lots, prospective services providers are free to submit offers for either a single lot, or the two (2) if the bidder can effectively and efficiently deliver handle them well. Bidders are required to share proof of their legibility and proven track record of their experiences in providing similar services satisfactorily to at least three (3) clients (preferable INGOs) by submitting links to previous videos and photos. 4 TERMS OF DEPOSIT • The bid will present: Potential bidders must submit Administrative, Technical and Financial offers in a sealed envelope with reference SOLTHIS -SIERRA LEONE – CALL FOR TENDER_ MULTIMEDIA SERVICES: PHOTOS, VIDEO DOCUMENTARIES & PRINTING SERVICES – 4 – “CALL FOR TENDER FOR PROVISION OF MULTIMEDIA SERVICES – SOLTHIS SL” and must be clearly detailed with the LOT NUMBER. No external information identifying the bidder should appear on the envelope. ✓ Administrative documents in force for the bidder: ▪ Certificate of business registration ▪ Recent and updated certificates clarifying regulatory tax declarations, Tax Identification Number (TIN) and proof of tax payment for the previous year. ▪ Bank account details Please note that administrative documents are mandatory, bidders who fail to present any of the first two (2) documents will be eliminated from this call for tenders. ✓ Technical Specifications ▪ Technical and financial proposal and mandate of the bidder ▪ Experience working with Health INGOs/ international solidarity organizations’ environment in Sierra Leone ▪ Demonstrated experience with documentary-type videography/Photo/printing quality of previous work ▪ Ability to adhere to specified technical requirements for deliverables ▪ CVs of the team member or presentation of your backgrounds ▪ Two (2) examples of your recent work, preferably for an INGO ▪ Equipment Standards / List of equipment to be used for the assignment. ✓ A detailed financial offer specifying in particular: ▪ Unit costs per services in each lot, amount before tax, overall cost after tax (fixed prices, non-reversible for the entire offer validity period). ▪ The validity period of the financial offer should be at least for a year starting from 2nd May 2026 ▪ Clear payment terms: payment due date (in days) before or after delivery, preferred payment metho
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